Accounts Payable Specialist

Our Company

We're Hitachi Digital Services, a global digital solutions and transformation business with a bold vision of our world's potential. We're people-centric and here to power good. Every day, we future-proof urban spaces, conserve natural resources, protect rainforests, and save lives. This is a world where innovation, technology, and deep expertise come together to take our company and customers from what's now to what's next. We make it happen through the power of acceleration.

Imagine the sheer breadth of talent it takes to bring a better tomorrow closer to today. We don't expect you to 'fit' every requirement – your life experience, character, perspective, and passion for achieving great things in the world are equally as important to us.

The Team

We are a Global Procure to Pay Team and look into Accounts Payable & Expense Compliance for Hitachi Digital & Hitachi Digital Services. Key activity being Vendor Invoice validation, processing & Payment, along with Employee expense audit and payment, in addition to this we do various activities related to AP & Expense. Our team is diverse and is located in multiple locations around the world to ensure we cater to Global countries. You will have an opportunity to work with experienced and dedicated finance professionals, who are experts in various fields and hold immense knowledge in finance domain.

The Role

• Perform accounting and clerical duties related to Accounts Payable Process.
• Receive invoices from vendors, review and process them, using accounting software and standard company procedures to document purchases to assure maximum consistency of the information
• Completing assigned work and maintaining required SLA's and TAT's. Maintaining Quality of the work as required standards.
• Perform three-way match and validation and process PO & Non-PO invoices accordingly
• Should have strong exposure to AP accounting and taxation across global regions.
• Ensure compliance with VAT, GST, and other local tax regulations, and provide support for tax reporting requirements.
• Knowledge of intercompany transactions, accounting, and reconciliations.
• Good knowledge of contractor invoice validation and accounting.
• Should have good knowledge of India AP processes and Indian tax laws.
• Maintain professionalism and confidentiality with all job tasks in order to safeguard company knowledge and resource suppliers as well as industry positioning
• Analyze discrepancies with invoices and research information to discover the source of the problem, making sure all disbursements are correct and suggesting procedure changes so the problem is unlikely to happen again
• Clearing Holds/ Rejections on time
• Utilize clear and professional communication while performing job duties
• Exercise integrity and transparency in financial documentation, reporting other personnel if there is a suspicion of fund misappropriation.
• Preparing Payment batches, sending them for audit, process electronic & Wire transfers and payments on timely manner with accuracy
• Tracking the payment rejections, pending invoices due to vendor updates, or any other holds in the system properly and resolving them with the stipulated time.
• Reconcile accounts payable transactions with the bank statement and able to find any variances, take action to resolve them before the month end.
• Responding to email queries (both internal and external - vendors ) as per SLA.
• Completing all the month end task as per SLA's to ensure smooth closing of month.
• Assisting in provide supporting documentation for audits on regular basis.

What You'll Bring

• 2 to 4 years of experience in Accounts Payable process
• Knowledge of general accounting procedures
• Knowledge of Oracle system- AP module
• Proficient in data entry and management
• Proficiency in Excel
• Organizing and prioritizing
• Good oral and writing communication skills
• Attention to detail and accuracy
• Confidentiality
• Communication skills
• Vendor relationship skills
• Information management skills
• Problem analysis and problem-solving skills
• Team-work
• Professional integrity
• Ability to meet deadlines

We're a global, team of innovators. Together, we harness engineering excellence and passion to co-create meaningful solutions to complex challenges. We turn organizations into data-driven leaders that can make a positive impact on their industries and society. If you believe that innovation can bring a better tomorrow closer to today, this is the place for you.

#LI-AP

Championing diversity, equity, and inclusion   

Diversity, equity, and inclusion (DEI) are integral to our culture and identity. Diverse thinking, a commitment to allyship, and a culture of empowerment help us achieve powerful results. We want you to be you, with all the ideas, lived experience, and fresh perspective that brings. We support your uniqueness and encourage people from all backgrounds to apply and realize their full potential as part of our team.   

How we look after you  

We help take care of your today and tomorrow with industry-leading benefits, support, and services that look after your holistic health and wellbeing. We're also champions of life balance and offer flexible arrangements that work for you (role and location dependent). We're always looking for new ways of working that bring out our best, which leads to unexpected ideas. So here, you'll experience a sense of belonging, and discover autonomy, freedom, and ownership as you work alongside talented people you enjoy sharing knowledge with.   

We're proud to say we're an equal opportunity employer and welcome all applicants for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran, age, disability status or any other protected characteristic. Should you need reasonable accommodations during the recruitment process, please let us know so that we can do our best to set you up for success.