
Billing Manager
3 days ago
Reporting To: Managing Director (M.D.) / Director / HR. Manager
Job Overview:
- The Billing Executive will be responsible for managing and executing all billing-related activities for MEP (Mechanical, Electrical, Plumbing, HVAC) projects.
- The role requires accuracy, integrity, and coordination with various project and procurement teams to ensure timely and correct invoicing, financial documentation, and client communication.
Key Responsibilities:
Billing Preparation & Verification
- Prepare and verify running bills and final bills for MEP works including HVAC, Electrical, Plumbing, etc.
- Check subcontractor bills against work progress, contract terms, and purchase orders.
- Ensure timely billing cycles to maintain healthy cash flow and avoid project delays.
Documentation & Record Keeping
- Maintain updated billing records including BOQs, Work Orders, Purchase Orders, and measurement sheets.
- Safekeep tax invoices, delivery challans, and client correspondence for accounting purposes.
- Maintain both digital and physical filing systems for all billing and procurement documents.
Coordination & Communication
- Liaise with Project Managers, Site Engineers, and the Purchase Team to collect timely measurement sheets and billing-related data.
- Ensure smooth coordination between billing, procurement, and execution teams.
- Communicate with clients and vendors for clarifications and dispute resolution related to invoicing.
Reconciliation & Compliance
- Compare supplier tax invoices with delivery challans and material receipt records.
- Prepare monthly reconciliation statements for management review.
- Track material movement to ensure accurate billing and prevent duplication.
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