SH ER

Job Purpose
Coordinate and monitor time office , timely wages & statutory payments, supply of welfare , canteen services to meet the day to day requirements of the Plant & Colony

Job Context & Major Challenges
Grasim Industries Limited (GIL) acquired Dharani Cements Ltd. (DCL), a 200 TPD capacity mini cement plant located in southern part of Tamil Nadu with vast mineral resources of lime stone deposits available nearby, in the year 1998 to strengthen it's position in lucrative Cement market of Tamilnadu & Kerala. Soon after acquisition, GIL started setting up of a Greenfield one million ton capacity cement plant as a separate division of GIL known as -Cement Division - South- which was commissioned in April 2000 with state of art technology & Robo (Auto) Lab, first of it's kind in India. DCL was merged with GIL in Nov 2000 to utilise mineral resources as well as manpower & other resources optimally for both the Plants & in line with consolidation taking place in Indian Cement Business. The new plant has advantage of lower power & fuel consumption & operations have stabilised in the least time. The Unit has to it's credit obtaining ISO Certification in July 2001 & EMS Certification in October 2001 i.e within one & half year of start of operationsGIL (South) is a is a state of art Plant featuring an assemblaze of fuzzy logic, X-Ray analyser and CEM SCANNER operating with a least man power of 300 employees. It manufactures- a range of premium brand of cement and enjoys the reputation of value for money. The technical know- how and main equipment has been obtained from Fuller, Losche & KHD.The scope of the job context is to supervise the Time Office, follow up of Worker attendance, Factory act Statutory registers maintenance, wages administration for workme

n, participation in negotiations with union, Workers grievances handling minimising , House Keeping , sanitation & Industrial Canteen Srervices.

Major Challenges
Interaction and counselling of workmen to reduce absenteeism.

Redressal of grievances of workmen to their satisfaction.

Sustain Canteen services to workmen satisfaction.

Key Result Areas
KRA (Accountabilities) (Max 1325 Characters)
Supporting Actions (Max 1325 Characters)
KRA1 Accountability:1.Time Office:

Monitor employees leave/attendance & take corrective actions to reduce absenteeism and discipline in workmen Monitoring Timekeepers work.

Organizing shift schedules.

Maintaining necessary records of attendance, on duty slips & compensatory leave registers.

Monitor attendance & initiate control measures

Night vigilance duty arrangement for surprise checkup Follow factory rules & regulations.

Monitoring OD/ OT recording

Follow up Packing plant workers in shifts

KRA2 Wages Administration
Monitor & ensure preparation of wages and ensure timely payment wages payments. Updation of leave, absenteeism, leave, overtime etc particulars of employees.

Co-ordinate in preparation of wage bills.

Coordinate with Accounts dept for payment of wages

Arrange repayment of worker loans, all statutory recoveries like Professional Tax, Labor welfare fund, LIC etc in coordination with Accounts dept.

Preparation of Bonus, exgratia statement and arrange for payments.

KRA3 Statutory Payments & Compliances
Coordinating with all activities required for fulfillment of statutory requirements. Follow up of statutory recoveries and remittances as Labor welfare fund etc.

Factory license renewal.

Ensure filing of Inspector of factories half yearly, Annual returns, Festival holiday returns (Form 5A).

Ensure updating all 17 registers pertaining to inspector of factories.

Ensure factory act exemption orders for renewal for adult workmen, Over Time, Time cards etc.

Arrangement for operators Eye testing as per statutory norms, Coordination with Eye Hospital for obtaining certificates.

Arranging for Employees health checkup in coordination with company Doctor for maintaining health register.

Coordination with factory inspector for presser vessel testing and arrangements for payments by Accounts dept.

Panchayat Union license fee renewal.

Coordination with Panchayat Committee and Panchayat President for factory, colony new

construction approvals.

Remittance of building tax in coordination with Accounts dept.

Getting approval from Dy.Chief Inspector of factories for new company construction drawings.

Submission of returns to Employment exchange.

KRA4 Administration & Returns Compliances
To ensure timely PF remittance/ settlement form processing & other statutory payments. Workmen PF deductions & monthly remittance to Govt PF Submission of Chelan's & returns

Processing of PF loan claims /transfers & settlements

Submission of Annual Returns

Reconciliations of PF accumulations & report submission

Coordinating all matters / corresponded relating to PF

Records Updating & Statutory Inspection compliances

Ensuring statutory compliances with respect to Professional Tax remittance, and return submission in time.

Co-ordinating and complying with inspection observation by statutory authorities without deviation.

KRA5 Employee Welfare
Implement decisions of Management pertaining to employees- welfare , canteen services & ensure no complaints. Giving proper feedback on labor welfare needs to the Management

Identify the need-based requirements of workers.

Implementation of welfare settlements

Regular canteen services inspection & corrective measures

organize canteen committee meeting a7 followup actions

Participate in welfare activities (family functions).

Preparation of welfare budget

Arrange & distribute welfare items (uniform, shoes, oil, jaggry, soap, Gada cloth etc) .

Organise pooja arrangement in the factory

KRA6 House Keeping & Sanitation
Monitoring of House Keeping ,waste disposal & santation . Daily visit of all areas for Work allocation.

Monitor house keeping & waste disposal

Supply of House Keeping materials in coordination with Stores Dept.

Monitor cleaning of toilets / rest rooms