Operations Manager
2 days ago
Job Title: School Operations Manager
Location:
Sharjah, United Arab Emirates
Reports to:
CEO / School Principal
Position Type:
Full-Time
Job Summary:
The School Operations Manager is responsible for managing all non-academic functions of the school to ensure a safe, efficient, and thriving environment for students, staff, and parents. This includes oversight of operations, health & safety, facilities, support staff, procurement, compliance with Sharjah Private Education Authority (SPEA) and other authorities, as well as support in promoting the school and facilitating its long-term development.
Key Responsibilities:
1. Facilities & Infrastructure:
- Oversee maintenance and improvement of school buildings, grounds, and utilities.
- Ensure cleanliness, security, and maintenance schedules are maintained efficiently.
- Liaise with contractors for construction, refurbishment, and renovation projects.
2. Health & Safety:
- Ensure compliance with
Sharjah Civil Defense
,
SPEA
, and national health and safety standards. - Conduct regular safety inspections, risk assessments, and emergency drills.
- Maintain health and safety documentation and coordinate staff training.
- Lead emergency preparedness and manage crisis response procedures.
3. School Operations & Administration:
- Supervise day-to-day administrative functions, including reception, canteen, uniforms, and supplies.
- Manage school support staff and ensure smooth daily functioning of services.
- Streamline operational processes and maintain administrative accuracy.
4. Regulatory Compliance:
- Ensure school operations align with
SPEA
,
Municipality
, and
Civil Defense
requirements. - Manage documentation, renewals, and inspections with relevant authorities.
- Stay current with regulatory changes and update school practices accordingly.
5. Finance & Procurement:
- Assist with the creation and management of the operational budget.
- Manage procurement of goods and services, ensuring value for money and transparency.
- Oversee vendor selection, contract negotiations, and service delivery standards.
6. Transport Management:
- Oversee school transportation services, ensuring safety, timeliness, and compliance.
- Coordinate routes, drivers, and communication with parents.
8. School Event & Facility Support:
- Coordinate logistics for internal and external school events and functions.
- Manage venue setup, resources, and support staffing.
9. School Promotion & Development:
- Collaborate with the leadership team on strategic planning and long-term school development initiatives.
- Support infrastructure enhancements aligned with enrollment growth and academic goals.
- Assist in showcasing the school's operational excellence during inspections, tours, and parent visits.
- Work with marketing/admissions teams to ensure operational readiness for events like open days, exhibitions, and community outreach.
- Propose improvements in physical environment and services to enhance student and parent experience.
- Contribute to sustainability initiatives, digital transformation, and innovation in school operations.
Qualifications & Experience:
- Bachelor's degree in Business Administration, Operations Management, or related field (Master's preferred).
- Minimum 5 years of experience in school operations or facilities management in the UAE (experience in Sharjah is an advantage).
- In-depth understanding of
SPEA
,
Sharjah Municipality
,
Civil Defense
, and UAE labor laws. - Fluent in English; Arabic is a plus.
- Strong IT skills, including MS Office and ERP/school management platforms.
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