Associate Manager

**JOB PURPOSE****Fleet Management, Township Management, Canteen Management and Event Management, 5S, ISO, General Administration, Vendor Management, Budget Management*ORGANISATION CHART*FMS AM --> Junior Manager - FMS --> Reports To --> Position Title*ResponsibilitiesKEY ACCOUNTABILITIESKey Performance Indicators (KPIs)*Fleet Management:Ensure availability of vehicle for employees on daily basis as per SOP and eligibility.Optimization of vehicle use as per budget and PO.Preparing MIS of vehicle on daily basis.Monitoring and control on all hired vehicles viz car and Bus.Assure school bus as per schedule of school.Arrange vehicle for outside parties and ladies club.Ensure 24 Hrs. of vehicle availability for 3 shifts.Vehicle ManagementCanteen Management:Timely availability of food (B 'fast, Lunch and dinner) for employees and guests.Maintain hygiene at canteen of guest house and plant.Facilitate contactor for maintaining good quality purchase for food itemsProper disposal of waste and in proper timeTime attendance monitoring of contract workers at canteenVerification of invoice of food bills provided by vendorEnsure implementation of food menu finalized by food committeeGuest relation management.Feedback from Employees and Visitors.Monthly MISTownship Management: -Accommodation for employees as per SOPAccommodation to Guests as per business requirementMIS of availability and occupancy on monthly basisForward rent amount to HR for deduction as per SOPRedressal of grievancesPest ManagementAMC Services renewal and managementTownship ManagementEvent ManagementOrganize event as per scheduleManage all VIP visit with all due careEvent ManagementEHS AttributesConversant with Hazard Identification and Risk Assessment, Aspect Impact assessment methodologyAbility to conduct Safety walks and inspections5S –Maintain and sustain 5S initiatives.Development of strategies for sustaining the 5S.Conversion of food waste into organic manure.5S InitiativesSystem standardization and improvement through monitoring and implementation of ISO and other standardsSA 8000: 2014ISO 9001:2008AMS 55001:2014WEMS 46001: 2019ISO 14001:2004OHAS 18001ISO 50001:2018ISO 27001Due diligences based on requirement and ensure closure of audit observations.General Administration:Work station allotmentAllotment of UniformsManaging all office stationeryManaging all grocery itemManaging communication with cellular companiesManaging courier services and processing the invoicesGeneral Administration*ResponsibilitiesKEY ACCOUNTABILITIES - Additional DetailsKey Performance Indicators (KPIs)*Vendor ManagementManaging various vendor providing the various servicesManaging the AMC services WRT FMSDevelopment of vendorVendor ManagementBudget ManagementManaging FMS budgetAdhering AOP Budget Vs ActualsManaging all PR in SAP systemProcessing of all invoices on timeCost optimizationBudget Management*EXTERNAL INTERACTIONS*External –Visitors, Senior company officials, VIP's , Contractor's ,etc.*INTERNAL INTERACTIONS*Internal – All GMR company employees, All HOD's , Plant Head, O&M Head, contract Workers , Security etc.*FINANCIAL DIMENSIONS*OTHER DIMENSIONS*EDUCATION QUALIFICATIONS***BBA / MBAPost Graduate in Financial Research.**RELEVANT EXPERIENCE****4 To 6 years of experienceSkill in leading & guiding other employees in following Safety guidelines.Knowledge of OHSAS & EMS and QMS( Integrated Management System)*COMPETENCIES*Building Maintenance Management (Practitioner)FMS Standards Acquaintance (Practitioner)Event Management (Practitioner)Travel and Transportation Management (Practitioner)Hospitality Management (Practitioner)Financial Planning and Budgeting (Practitioner)Technology and Automation (Practitioner)NetworkingPersonal EffectivenessTeamwork & Interpersonal influenceStakeholder FocusEntrepreneurshipCapability BuildingSocial AwarenessPlanning & Decision MakingExecution & ResultsStrategic OrientationProblem Solving & Analytical Thinking