Accounts Payable Specialist
2 days ago
Job Title: Accounts Payable Specialist
Job Location: Pune / Mumbai Hybrid OR Remote – India
Shift Type: UK Shift (02:00 PM – 11:00 PM IST)
About our Role:
We are looking for a knowledgeable and enthusiastic Accounts Payable Specialist to join our Finance team. This person will manage invoices, liaise with various departments regarding payments, and interact with vendors.
Key Responsibilities:
- Vendor Onboarding experience, knowledge of W-9's, W-8BEN's, acceptable banking support and credentials, 1099's
- Inputting invoices into the general ledger accounting system, including posting to proper business unit, department and account codes in an accurate and timely manner.
- Establishing good relationships across departments and business units to obtain proper approvals for invoices.
- Ensuring that all approved invoices are prioritized and paid in accordance with cash discount potential and payment terms.
- Understanding vendors used by the Company, related agreements and payment terms to support accrued expense estimation.
- Allocating certain bills to different business units, departments and subsidiaries.
- Ensuring only approved vendors are established in the general ledger accounting system.
- Processing Electronic Funds Transfer requests, Check requests, and wire transfer requests.
- Matching invoices to payment requests, obtaining all signatures and approvals for payments and distributing accordingly.
- Reconciling vendor statements; researching and correcting discrepancies; responding to vendor inquiries.
- Maintaining files and documentation thoroughly and accurately, in accordance with Company policy and accepted accounting practices.
- Developing/maintaining payable aging reports and files on vendor account balances; reconciling monthly.
- Employee expense report auditing against the Company's established policies.
- Understanding of payment application to the invoice and interface with treasury team for bank reconciliation.
- Must have experience in month end accrual process to ensure accuracy in monthly and quarterly expense variance analysis.
- Interfacing with management in various departments, including engineering, sales, operations, technology and legal.
Job Qualifications:
- A.A. or B.S. in Accounting preferred
- 3 or more years of experience in accounts payable or general accounting functions
- Excellent interpersonal skills including verbal and written communication
- Experience with Oracle Fusion a plus
- Pride in accuracy and attention to detail
- High level of organizational skills
- Proficient in Microsoft Office software applications; primarily Excel.
- Ability to work well in a fast-paced professional office environment
- Familiarity with handling intercompany transactions and reconciliations
- Experience with international transactions and foreign exchange a plus
- Great follow up skills, ability to take initiative and think out of the box
- Team Player
- Ability to meet deadlines
- Exposure and experience in Sarbanes Oxley a plus
- A successful candidate will be passionate about technology and possess a genuine curiosity and enthusiasm for exploring and applying AI.
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