
Urgent Required
4 days ago
Role & responsibilities
- Manage daily administrative and clerical tasks to ensure smooth office operations.
- Maintain schedules, arrange meetings, Hotel bookings and prepare meeting agendas.
- Coordinate with internal departments and external stakeholders as required.
- Assist in preparing reports, presentations, and data entry.
- Handle incoming calls, messages, and visitors professionally.
- Prepare, edit and distribute memos, reports, presentations, and other documents with accuracy.
- Manage office supplies, order necessary items, and ensure a well-stocked and equipped work environment with proper approval.
- Assist with travel arrangements, plan company events, and manage logistical details for conferences and meetings.
- Facilitate communication between different departments and ensuring effective information flow within the organization.
- Draft, review, and manage official correspondence, emails, and documents.
- Organize and maintain office files, records, and databases.
- Handle sensitive and confidential information with discretion and professionalism.
- In legal or medical settings, performing specialized tasks like managing legal documents or patient records and processing billing.
- Needs to be resourceful and use their initiative to solve problems as they arise, from scheduling conflicts to technical issues.
- Often serving as the first point of contact, a secretary must be friendly and personable to create a welcoming and professional impression.
Preferred candidate profile
- Minimum 3 years of experience in a similar role (Secretary / Office Administrator).
- Fluent in English (spoken and written) mandatory.
- Excellent knowledge of MS Office applications (Word, Excel, PowerPoint, Outlook).
- Strong internet research and email drafting skills.
- Highly organized, detail-oriented, and able to multitask.
- Professional communication and interpersonal skills.
- Ready to join immediately.
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