Urgent Walk-in

3 days ago


Chennai, Tamil Nadu, India Sutherland Full time ₹ 2,50,000 - ₹ 7,50,000 per year

**Please mention "LN - HR" on top of your resume.

Title: Talent Acquisition Administrator

Job summary:

The Talent Acquisition Administrators role is to support and streamline our recruitment processes. Managing a variety of administrative tasksfrom scheduling interviews and conducting reference checks to updating requisitions and supporting onboarding activities will all be included into the day-to-day activities of the position. Collaborating closely with recruiters, hiring managers, and other stakeholders to ensure a seamless and efficient hiring experience for both candidates and the organization will be key for the success of the role.

Different tasks and responsibilities, which characterize the role:

Duties and Responsibilities:

  • Schedule interviews with candidates, hiring managers, and interview panels across multiple time zones.
  • Coordinate logistical details such as meeting links, room bookings, and travel arrangements when necessary.
  • Communicate interview details to candidates, ensuring a positive experience throughout the process.
  • Reference Checks & Candidate Communication
  • Conduct and track reference checks, gathering feedback and documenting results in a timely manner.
  • Maintain regular communication with candidates, providing updates on their application status and the next steps.
  • Create, update, and close requisitions in the Applicant Tracking System (ATS) or relevant HR systems.
  • Monitor candidate pipelines and ensure statuses are accurately reflected for each open position.
  • Assist in posting job openings on various platforms, maintaining consistency and brand standards.
  • Coordinate pre-boarding activities such as sending offer letters, collecting required documents, and scheduling orientation.
  • Collaborate with HR and hiring managers to ensure new hires have a smooth transition and receive necessary resources.
  • Work closely with recruiters and hiring managers to optimize the recruitment workflow and address any bottlenecks.
  • Provide administrative support for recruitment events such as job fairs and campus hiring initiatives.
  • Participate in regular meetings with the Talent Acquisition team to share updates, insights, and process improvements.
  • Maintain accurate and up-to-date records of candidate interactions, interview feedback, and reference check results.
  • Generate regular reports on recruitment metrics, such as time-to-fill, pipeline status, and candidate conversion rates.
  • Ensure compliance with data protection regulations and internal confidentiality policies.
  • Identify opportunities to enhance efficiency in administrative tasks, implementing best practices for continuous improvement.
  • Ensure all recruitment activities comply with relevant employment laws, regulations, and company policies.
  • Support audits and reviews of recruitment processes as needed.
  • Adhere to the work schedule.
  • Achieve the set or higher key metrics and targets.
  • Adhere to the rules and regulations of the company.
  • Adhere to the non-disclosure agreement.
  • Mark attendance accurately in the attendance tool every day, following the procedures.
  • Maintain a broad understanding of the responsibilities and tasks performed by other team members, ensuring seamless operations and minimal disruption to the workflow at all times.
  • Execute other lawful tasks assigned by the management, with connection to the job in accordance with his/her qualification.

Job qualifications:

  • Bachelors degree in Human Resources, Business Administration, or a related field (preferred).
  • 1-3 years of experience in a talent acquisition, HR, or administrative support role.
  • Workday experience preferred
  • Familiarity with Applicant Tracking Systems (ATS) and/or HRIS platforms.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace.
  • Excellent written and verbal communication skills, with the ability to interact effectively with candidates, recruiters, and hiring managers.
  • Strong customer service orientation, ensuring a positive experience for all stakeholders.
  • Ability to manage multiple tasks simultaneously and prioritize effectively in a fast-paced environment.
  • Detail-oriented mindset with strong problem-solving abilities.
  • Proven track record of working well in a team setting, demonstrating flexibility and adaptability.
  • Willingness to share knowledge and contribute to a supportive team culture.
  • Understanding of business processes and controls.
  • Ability to work both independently and collaboratively within a team.
  • Proficiency in English at a B2 level or higher.
  • Strong personal working discipline and initiative.
  • Punctuality and loyalty.

Basic regulations, which the employee should be aware of:

  • The employee handbook.
  • Labor health and safety rules and policies.
  • Other internal policies and procedures of the company.

Sutherland never requests payment or favors in exchange for job opportunities. Please report suspicious activity immediately to


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