Back Office Assistant

2 weeks ago

Pune, Maharashtra, India HR SPEAKS Full time ₹ 1,80,000 - ₹ 2,16,000 per year

A leading IT infrastructure and technology solutions service provider specializing in business email solutions, network solutions, backup solutions, VPN solutions, data centre management, disaster recovery, network connection management, server virtualization, and email service management are looking for a detail-oriented and organized Back Office Executive to join our existing team. The ideal candidate will provide essential administrative support and ensure smooth daily operations. This role involves coordinating with the maintenance team, managing office administration, handling attendance, coordinating couriers, preparing invoices, and maintaining data and files.

Responsibilities:

  • Team Coordination: Coordinate with the team members to ensure efficient workflow and resolution of issues and coordinate with clients with respect to their queries, requirements and any other service related issues.

  • Office Administration: Manage general office administration tasks, including maintaining office supplies, coordinating for courier services and ensuring a clean and organised workspace.

  • Attendance Management: Maintain accurate records of employee attendance.

  • Invoice Preparation: Prepare and process invoices accurately and efficiently.

  • Data Management & Filing: Maintain and organize data and files, ensuring accuracy and accessibility.

  • Vendor Management: Assist and maintain records of vendor contracts & keep active communication with vendors.

Other administrative tasks as required.

Requirements

  • Strong organizational and time-management skills.
  • Excellent communication and interpersonal skills.
  • Proficiency in MS Office Suite (Word, Excel, Outlook).
  • Ability to multitask and prioritize tasks effectively.
  • Detail-oriented and accurate.
  • ability to work independently.

Work Details:

  • Working Days: Monday to Saturday.
  • Working Hours: 9:30 AM to 6:00 PM.
  • Leaves: 2 paid leaves per month
  • Probation Period: 6 months.

Job Type: Full-time

Pay: ₹15, ₹18,000.00 per month

Language:

  • English (Preferred)

Work Location: In person

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