Editorial Assistant

2 days ago

Kandivali Mumbai Maharashtra, India Scientific Scholar Pvt. Ltd Full time

Job Description: Editorial Assistant

Position: Editorial Assistant

Reporting to: Editor-in-Chief

Salary Range: INR 35,000-45,000 /per month.

Position Overview

We are seeking a highly organized and detail-oriented Editorial Assistant with a strong background in academic and STM publishing. The Editorial Assistant will support the full editorial workflow, from initial manuscript submission to final editorial decision, and work closely with the Editor-in-Chief (EIC), reviewers, and the production team.

This role involves manuscript screening, coordinating peer review, maintaining adherence to journal policies and SOPs, and ensuring high-quality editorial processing.

Key Responsibilities

1. Manuscript Screening & Initial Checks

  • Review newly submitted manuscripts for completeness and compliance with the journal's Author Guidelines and Standard Operating Procedures (SOPs).
  • Verify adherence to formatting requirements (structure, references, figures/tables, ethical statements, permissions, etc.).
  • Conduct plagiarism checks using approved tools and flag concerns to the EIC.
  • Identify scope alignment and notify the EIC regarding suitability for peer review.

2. Editorial Workflow Management

  • Manage manuscripts smoothly from submission to decision within the manuscript management system.
  • Coordinate with the Editor-in-Chief on manuscript assessment and reviewer recommendations.
  • Assist the EIC in assigning suitable peer reviewers based on subject expertise and availability.
  • Monitor reviewer invitations, follow up for timely responses, and maintain the reviewer database.

3. Communication & Coordination

  • Act as the liaison between authors, reviewers, and the editorial office.
  • Communicate required revisions, clarifications, or compliance issues to authors promptly.
  • Maintain professional and courteous communication at all times.

4. Quality Control & Ethical Compliance

  • Ensure manuscripts comply with publication ethics guidelines (COPE, ICMJE, WAME).
  • Flag issues related to authorship, conflicts of interest, or research ethics to the EIC.
  • Maintain accurate documentation and ensure cases are processed as per editorial policies.

5. Administrative & Process Support

  • Track manuscript progress and update all records regularly.
  • Prepare reports, summaries, or updates for the Editor-in-Chief as required.
  • Support continuous improvement of editorial workflows, SOPs, and reviewer engagement.

Required Qualifications

  • Bachelor's or Master's degree in Life Sciences / Medicine / Allied Health / Publishing / Communications or related field.
  • Minimum 1–3 years of experience in academic or STM publishing, preferably in an editorial office.
  • Strong understanding of peer review processes, research ethics, and academic writing standards.
  • Experience with manuscript management systems (e.g., EditorialAssist, ScholarOne, Editorial Manager, OJS) is preferred.
  • Ability to analyze manuscripts for technical quality, structure, and adherence to guidelines.

Skills & Competencies

  • Excellent communication and writing skills.
  • Strong attention to detail, critical thinking, and organizational skills.
  • Ability to manage multiple manuscripts under timelines.
  • Familiarity with plagiarism detection tools (e.g., iThenticate).
  • Professional, proactive, and disciplined approach to editorial work.

Job Type: Full-time

Pay: ₹35, ₹45,000.00 per month

Education:

  • Bachelor's (Preferred)

Experience:

  • academic or STM publishing: 1 year (Preferred)

Work Location: In person

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