Buyer

Job Description
Job Role:
Senior Buyer

Job Role ID
SECTION I: BASIC INFORMATION ABOUT THE JOB ROLE
Job Role Variant:
Senior Buyer

Manager Job Position
Job Position ID:
Value Stream:
Money, Materials & Compliance

Job Family:
Procurement & Contracts

Sub-Job Family:
Procurement & Contracts

Grade/Level
Location:
SECTION II: JOB ROLE SCOPE
Number Of Direct Reportees
Financial Metrics (Budget, Revenue, etc.):
Number Of Indirect Reportees
Geographic Scope (Global, Regional, Domestic - mention countries in scope):
Domestic (India)

SECTION III: PURPOSE OF THE ROLE
To execute the ordering and delivery process for materials / equipment as per established specifications, budget, qualitative and quantitative standards by identifying, selecting, negotiating and managing vendors, in line with overall MM&C guidelines, objectives and goals

SECTION IV: KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE
Responsibilities
Policies, Processes and Procedures

• Conduct day-to-day procurement activities and follow all relevant policies, processes, standard operating procedures and instructions so that procurement work is carried out in a consistent and controlled manner
• Keep self abreast with leading practices, market trends, market suppliers and contribute to the identification of continuous improvement of procurement systems, processes and procedures

Procurement Operations

• Liaise with the end user on the monthly/ quarterly annual procurement plans
• Review the purchase requisitions (PRs) for understanding technical specifications, delivery timelines, budget, qualitative and quantitative parameters
• Prepare internal cost estimates (ICE) as per established guidelines, process and procedures
• Evaluate offers on techno-commercial aspects and evaluate areas of opportunity and seek for reducing costs where possible in line with set procedures and guidelines
• Conduct negotiation with the vendor for a specific category of item and give details to Buying manager for finalizing the deal with the vendor in line with specified cost, quality and delivery targets
• Prepare the term sheet/ note for approval with recommendation for placement of purchase orders (POs)
• Order finalized items and make appropriate entries in SAP system as per established instructions and procedures
• Provide timely response and resolution of internal and external audit issues related to procurement and escalate to Buying Manager on need basis

Vendor Management

• Identify probable vendors, evaluate capabilities, assess risks and qualify as per established standards, goals & objectives
• Float enquiries for the assigned items (depending on the user requirement) in line with given specifications, budget and quality requirement
• Match the technical requirements given by the user vis-a-vis the requirements given by the vendor for accuracy and raise any shortcomings to the buying manager as per the set guidelines
• Follow up and ensure delivery of materials / equipment as per targeted dates and organization requirements
• Assess vendor performance in line with set standards and contract compliance and ensure timely payment to vendor
• Guide Buyers on identification, selection, negotiation and management of vendors in compliance to established procedures, policies and company guidelines
• Co-ordinate with category teams and ARC teams for negotiation strategies and vendor development & review opportunities to make business savings utilizing negotiation and procurement best practice tools and methods

SECTION V: SUCCESS METRICS
N/A

SECTION VI: OPERATING NETWORK
Internal:
- P&C, MM&C, asset operations, engineering, etc.

External:
- Vendors, etc.

SECTION VII: KNOWLEDGE AND COMPETENCIES
Education Qualifications

• Bachelor of Engineering / Bachelor of Technology (Mechanical / Electrical / Chemical / Civil / Instrumentation / Electronics)

Experience

• 3-7 years of experience in category based purchasing

Functional / Behavioral Competencies Required To Execute The Role
FUNCTIONAL COMPETENCIES
SECTION VIII: CAREER MOVEMENTS
Feeder Roles:
Buyer

Possible Next Role Movement:
Buying Manager