Procurement Specialist

GOVERNMENT OF ASSAM

ASSAM HEALTH INFRASTRUCTURE DEVELOPMENT AND MANAGEMENT

SOCIETY

4th Floor, Nayantara Supermarket, Sixmile, Guwahati-781022

TERMS OF REFERENCE For PROCUREMENT SPECIALIST

WALK IN INTERVIEW FOR THE POST OF PROCUREMENT SPECIALIST ON CONTRACTUAL BASIS.

Position: Procurement Specialist: Office of the Director of Medical Education & Research,

Location: Guwahati, Assam

Contract Type: Contractual

OBJECTIVE(S) OF THE ASSIGNMENT: The objective of the assignment is to provide technical and operation support for all the procurement related activities and the intermediate steps required for completion of procurement process for goods, services, consultancies (firms and individuals) and civil works, till the time of contract signing and closure of the contract on completion of work.

SCOPE OF WORK: The Procurement Specialist (PS) will work under the overall guidance and

supervision of the Director of Medical Education and work closely with State health procurement

corporation. The Specialist will be stationed in Guwahati, Assam and will provide technical

support to the procurement related activities planned under the Directorate and its various projects.

JOB RESPONSIBILITIES:

The job responsibilities of the PS shall include the following:

(a) Responsible for overall planning and implementation of all procurement activities

including contract management functions.

(b) Prepare and update procurement plan under DME, with cost estimates, appropriate

procurement method, procurement timelines, etc.

(c) Identify risks in different procurement activities and suggest appropriate mitigating

measures.

(d) Drafting of all procurement documents such as Invitation of bids (IFB), Request for

Expression of Interests (REOI), Terms of Reference (ToR), technical specifications (TS),

Request for Proposals (RFPs), Bidding Documents (BDs), etc.

(e ) Inviting bids/ proposals, pre-bid/ pre-proposal conference meetings, bid/ proposal

opening, evaluation process, contract negotiations, etc. during the procurement cycle.

(f) Preparing shortlist of consultants, bid evaluation reports (BER), draft contract agreements

and any other related procurement documents.

(g) Drafting response to queries received from the bidders/consultants, minutes of pre[1]proposal/pre-bid conference and issue amendment/s to the procurement documents.

(h) Handling all procurement undertaken through GeM.

(i) Review and manage technical, commercial and legal aspects of procurement in consultation

with technical, legal and policy teams as found necessary.

(j) Resolve procurement issues and queries from various stakeholders on bidding and contract

award.

(k) Prepare a range of procurement-related documents and reports as required.

(l)Manage all the contracts relating to the procurement activities after consultation with

technical experts and take necessary actions as directed.

(m) Maintain systematically all the procurement related records, database and

documentations for audit by the Government.

(n) Provide procurement related reports/updates, contract details to the concerned, as and

when required.

(o) Required to undertake field-visits, etc. as directed by the Director of Medical Education.

(p) Any other tasks as per requirement related to procurement and as assigned by the Director

of Medical Education.

DELIVERABLES:

(a) Development of procurement plans along with specification and timely revision of the

same agreeable to the Director of Medical Education.

(b) Provide implementation support to projects in managing the procurement process as and

when needed.

(c) Periodic review of procurement plans and its progress.

(d) Conduct field visits and meetings with Government departments and other stakeholders to

resolve procurement related issues

(e) Development of procurement documents.

(f) Any other task as assigned by the Director of Medical Education.

KEY QUALIFICATION AND SKILLS:

Interested eligible Candidates who are citizen of India as defined under the Constitution of India

and fulfill the eligibility norms of educational qualification, experiences, age, etc. may walk-in

accordingly for the interview along with all the original certificates/documents relating to

qualification, experience, age identity proof, latest salary certificate, two passport size[1]colored photographs etc. and also a set of self-attested copies of the same.

The required qualifications & experience, in brief, age for the position is mentioned below:

Position Essential Qualification and Experience Remuneration per month

Age Limit

1. Procurement

Specialist (1No.)

(a) Essential Qualification:

• Bachelors degree in a relevant discipline (e.g. Engineering, Public Procurement, Finance, Business or Commerce) from any Government recognized university/ institution.
• Relevant training in public procurement works, Supply Chain Management, Finance, Business or Commerce will be preferred.
• Candidates having Professional Diploma in Public Procurement (PDPP), Certificate Program in Public Procurement (CPPP), Certificate in Contract Management Program (CPCM) will be preferred.

(b) Experience:

• Must have at least 10 years professional experience in the field of procurement and related activities in any State Government/ Central Government / Semi Government Bodies/PSUs.
• Experience of handling GeM & e. procurement portal.

(c) Skills and Competencies:

• Specialized knowledge of & experience in 2-3 substantive areas/ aspects of procurement (e.g procurement of goods, various forms of construction contracts, selection/ contracting of consultant services, preparation of bidding/ contract documents for the international procurement of goods, works, services, public procurement policies; practices).
• Excellent communication and presentation skills, analytical and interpersonal abilities along with advocacy and negotiations skills.
• Excellent oral and written communication skills in English language is essential.
• Demonstrated ability to work in a multi-disciplinary team environment.
• Willingness to travel as and when necessary, to provide technical assistance & ability to work

on different assignments simultaneously to meet the timelines for assignments.

• Non discriminating, transparent, participative, Advocacy, Negotiations, and communication skills.
• Excellent ICT & Computer skills.

RENUMERATION PER MONTH:- Rs. 2,00,000 -Rs.2,50,000

AGE LIMIT:- Upto 50 years as on 01/01/2025

SALARY AND CONTRACT TERMS:

The salary of the selected candidate shall be in the Range of Rs. 2,00,000 /- to Rs. 2,50,000 per

month. However, in case the selected candidate current remuneration with 30% enhancement

comes below Rs. 2,00,000 /- per month, the lower remuneration will be offered. Moreover, in

case, the selected candidate current remuneration with 30% enhancement exceeds Rs.

2,50,000 /-per month, the highest pay range i.e. Rs. 2,50,000 /-per month will be offered.

However, Salary is not a bar for the right candidate.

Method of selection: Selection of the candidate will be in two stages:

1. Skill test: Will be based on their score in written test.

2. Personal interview: Based on the performance of the skill test top 5 candidates will be

selected for personal interview.

The candidates shall have to bring laptop, original certificates/testimonials along with a set

of self-attested copies of the same, for the interview/test along with the application form and

the tabulated sheet for the individual positions provided on the website, the originals of

certificates/documents will be returned after corroboration with the self-attested copies of the

same. If at any stage, the information furnished in the application or supporting documents is

found to be forged/ misrepresented/ incomplete/ false, the candidature shall be liable for

cancellation and penal action as per law may be taken.

Note: This is a draft indicative ToR; The PD, AHIDM Society reserves the right to cancel the

recruitment process or modify the required qualification/ experience/ number of the positions at any

stage.