Company Secretary

JOB DESCRIPTION: COMPANY SECRETARY

Location: Ahmedabad

Department: Legal & Compliance

Reports to: Director

Job Type : Full-Time, Permanent

POSITION SUMMARY

1. We are seeking a highly skilled and qualified Company Secretary with three years of experience in the Corporate Governance field to ensure the company's strict adherence to statutory and regulatory requirements. The ideal candidate will be the primary source of guidance for the Board of Directors and senior management on corporate governance matters. You will be responsible for the efficient administration of the company, particularly with regard to ensuring compliance with statutory and regulatory obligations and for ensuring that decisions of the Board of Directors are implemented.

KEY RESPONSIBILITIES

1. Corporate Governance & Board Support:

(a) Serve as the primary advisor to the Board of Directors and its committees on all aspects of corporate governance, best practices, and ethical conduct.

(b) Organize, prepare agendas for, and minute all Board meetings, Committee meetings (e.g., Audit, Remuneration, Nomination), and the Annual General Meeting (AGM).

(c) Facilitate the flow of information between the Board, senior management, and shareholders.

(d) Ensure that the company's corporate governance framework and policies are up-to-date and effectively implemented.

(e) Manage conflicts of interest and maintain registers of directors' interests.

1. Statutory Compliance & Filings

(a) Ensure the company complies with its constitutional documents (Memorandum & Articles of Association) and all relevant legislation (e.g., Companies Act, SEC regulations, Stock Exchange rules).

(b) Prepare and file all statutory returns and forms with the relevant authorities (e.g., Companies House, SEC, Registrar of Companies) in a timely and accurate manner.

(c) Maintain the company's statutory books and registers, including registers of members, directors, secretaries, and charges.

1. Shareholder & Stakeholder Communication

(a) Manage communication with shareholders, ensuring they receive all necessary information and documentation, including annual reports and notices of meetings.

(b) Handle shareholder inquiries and organize the AGM and other general meetings, including proxy voting and logistics.

(c) Act as a point of contact for external regulators and advisers, such as lawyers and auditors.

1. Corporate Administration & Record Keeping

(a) Manage the company's seal (if applicable) and oversee the execution of legal documents.

(b) Administer corporate policies and ensure they are reviewed and updated regularly.

(c) Manage the dissolution or incorporation of subsidiary companies and oversee their corporate governance.

(d) Maintain and archive all corporate records, ensuring they are accurate, secure, and easily accessible.

1. Risk & Policy Management

(a) Work with the legal and compliance teams to identify and manage corporate governance-related risks.

(b) Keep abreast of developments in relevant legislation and the regulatory environment, advising the Board on potential impacts and necessary actions.

(c) Develop and implement internal processes to ensure efficient secretarial operations.

1. Qualifications and Experience

(a) Essential

(i)

Professional Qualification: Associate or Fellow member of the [Relevant Professional Body, e.g., The Chartered Governance Institute (ICSA) in the UK or equivalent].

(ii)

Experience: Proven experience minimum three years as a Company Secretary, Assistant Company Secretary, or in a similar governance role, preferably within a large private company.

(iii)

Knowledge: In-depth knowledge of corporate law, governance codes (e.g., UK Corporate Governance Code), securities regulations, and company secretarial practices.

(b) Skills

(i) Exceptional communication, negotiation, and interpersonal skills, with the ability to interact confidently with board-level executives.

(ii) Impeccable attention to detail and outstanding organizational skills.

(iii) High degree of professional integrity and ethical standards.

·

(iv)

Ability to manage highly confidential and sensitive information with discretion.

(v)

Proficient in company secretarial software (e.g., Diligent Entities, Blueprint) and the Microsoft Office Suite.

(c) Desirable. A legal, finance, or accounting background or qualification (LLB, ACA, ACCA).

(d) What We Offer

(i)

A competitive salary between 4.5 to 7 LPA depends on the experience and the seniority and benefits package.

(ii)

A pivotal role at the heart of the organization with high-level exposure.

(iii)

Opportunities for professional development and career progression.

(iv)

A dynamic and supportive work environment.