Tender Executive

1 week ago


Delhi NCR, India Inclean Technologies Full time US$ 80,000 - US$ 1,20,000 per year

Job Role: Tender Executive HVAC

Purpose:

To coordinate and prepare competitive bids/tenders for HVAC projects, ensuring compliance with technical specifications, commercial terms, and company policies.

Key Responsibilities

  1. Tender Identification & Review

  2. Search for and identify HVAC project tenders from portals, newspapers, and direct client communication.

  3. Review tender documents to understand scope, technical specifications, and requirements.

  4. Coordination & Clarifications

  5. Liaise with the sales, design, and engineering teams to obtain technical and commercial inputs.

  6. Seek clarifications from clients or consultants regarding tender specifications.

  7. Tender Preparation

  8. Prepare cost estimates, bills of quantities (BOQs), and pricing sheets for HVAC systems.

  9. Draft technical submissions, compliance statements, and required certifications.
  10. Ensure the bid is complete and in compliance with the tender requirements.

  11. Submission & Follow-up

  12. Submit tenders within deadlines (online/offline).

  13. Follow up with clients/consultants for updates on tender status.

  14. Documentation & Record-keeping

  15. Maintain a database of submitted tenders, awarded projects, and lost bids.

  16. Archive all tender documents for future reference.

  17. Market & Competitor Analysis

  18. Gather information on competitors' pricing and strategies to improve bid competitiveness.

Skills & Competencies

  • Knowledge of HVAC systems and industry terminology.
  • Strong understanding of tendering procedures and government/private procurement rules.
  • Proficiency in MS Office and tender portal operations.
  • Good coordination and communication skills.
  • Attention to detail and ability to work under tight deadlines.

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