Examination Officer

Key Roles & Responsibilities:

1. Examination Planning & Scheduling

• Prepare the academic and examination calendar in consultation with the Dean and HoDs.
• Draft, finalize, and publish exam timetables and seating arrangements.
• Ensure proper allocation of invigilators and examination halls.

2. Coordination & Conduct of Examinations

• Supervise the entire exam process — from paper setting to result declaration.
• Maintain confidentiality and security of question papers and answer scripts.
• Coordinate with faculty for question paper setting, moderation, and evaluation.
• Handle logistics — stationery, attendance sheets, and other exam materials.

3. Result Processing

• Collect and compile marks from evaluators.
• Enter and verify data in the examination management system (ERP/Tally/University Software).
• Prepare result sheets, grade cards, and official mark statements.
• Coordinate for revaluation, scrutiny, and supplementary exams.

4. Regulatory Compliance & Reporting

• Ensure all examination activities comply with university and statutory guidelines.
• Maintain accurate records of exam-related correspondence, reports, and data.
• Assist in audits, inspections, and official university documentation.

5. Communication & Student Support

• Address student queries regarding examinations, results, and backlogs.
• Communicate circulars, notices, and exam-related updates to departments and students.

Required Qualifications:

• Bachelor's or Master's Degree (preferably in Administration, Education, or Commerce).
• 2–5 years of experience in academic administration or examination cell (preferably in a university/college).
• Knowledge of university ERP/exam management systems.
• Familiarity with UGC/AICTE/NEP guidelines.

Skills & Competencies:

• Excellent organizational and documentation skills.
• Strong attention to detail and accuracy.
• Good communication and coordination abilities.
• Ability to maintain confidentiality and integrity.
• Proficiency in MS Office (Excel, Word) and data management software.

Job Type: Full-time

Pay: From ₹40,000.00 per month

Work Location: In person