AMEI Procure to Pay Specialist

Efficiently source and manage the highest quality tools and equipment, ensuring our organization operates at peak performance.

Main Accountabilities

1. Identify, evaluate, and recommend procurement tools and technologies that align with the organization's procurement strategy and objectives.

2. Oversee the implementation and integration of procurement tools into existing systems and processes.

3. Develop and deliver training programs to educate procurement teams and stakeholders on the effective use of procurement tools.

4. Collaborate with cross-functional teams to analyze existing procurement processes and identify areas for improvement through the effective use of tools.

5. Develop and maintain key performance indicators (KPIs) to track the performance and effectiveness of procurement tools.

6. Leverage data-driven insights and analytics to optimize procurement processes, drive cost-efficiency, and enhance decision-making, ensuring our organization's sustained success.

7. Efficiently source and manage the highest quality tools and equipment, ensuring our organization operates at peak performance.
8. Analyze procurement financial and operational data to improve processes and identify performance levers
9. Support procurement automation by continuously seeking opportunities to increase catalog or contract coverage (e.g. developing Open Purchase Order with Sourcing Specialists for recurring expenditure)
10. Work closely with Group and BSC's to optimize and standardize P2P ways of working
11. To clean up procurement master data in the respective ERP systems to support more effective spend analysis and reporting, thus enabling Category Manager, Sourcing Specialists and Heads of Procurement in the execution of their work.
12. To identify and where possible assist in implementing actions to extract full benefit from ERPs and Power BI.

13. Assist DPS (Digital Procurement Solution) project manager in anticipation of the tool deployment while implementing measures to improve procurement spend data integrity in support of the introduction of Category Management and DPS implementation.

14. Procurement tools & Solutions

15. Aid in design and implementation and/or administer procurement tools & solutions

16. Ease and handle cooperation with counterpart teams (Finance, IT & Security team, etc.)

17. Support in P2P improvement according to context & environment affiliated specificities

18. Support to Procurement communities

19. Support buyers in defining best tooling options per project

20. Bring added value & solution to buyers/CM (proactive mode)
21. Provide support to users (training, catalogs deployment…)
22. GP12 guidance and support to users

23. Act as help desk for requesters to answer all their questions related to catalog operation and orient them to the right channels (catalog, punchouts, free form, etc)

24. P2P Process Optimization

25. Collaborate with Group and BSC's to optimize and standardize P2P processes.

26. Lead P2P workshops to minimize PR-PO cycle time and drive P2P KPIs (PR-PO aging, Direct Finance, PO ATF etc) with the support of Buyers and Head of Procurement.
27. Identify opportunities to increase catalog and contract coverage.
28. P2P golden rule to publish and enforce to streamline the process.

29. Onboarding of new entities and enablement of catalog functionality.

30. Procure to Pay Reporting and Metrics

31. Perform period activity meetings with local Procurement Management on P2P statistics and usage

32. Perform period activity meetings with Category Managers and local Procurement Management on catalog usage and opportunities
33. Keep entities and CoE informed continually on updated catalogs, lead time and delivery time
34. Own the Power BI monitoring of P2P usage dashboards by entity and business line including deactivation campaigns

35. Track full enforcement of Catalogs and associated Frame Agreements through KPI's in coordination with Category Management team

36. Stakeholder Support

37. Inform Category Managers, Category Buyers, Sourcing Specialists, and Project Procurement Managers of value leakage, non-compliance, delivery issues, and litigations with suppliers.

38. Monthly Newsletter/P2P website update with upcoming actions.
39. Using P2P website as a recognition platform & boost procurement team to work on their best endeavor.

• Bachelor's degree in Business Administration, Supply Chain Management, Information Technology, or a related field. Relevant certifications in procurement or tools management are a plus.
• Demonstrated experience (typically 3+ years) in procurement operations, tools management, or related roles.
• Strong understanding of procurement processes and the role of technology in supporting procurement functions.

Knowledge and Knowhow specific to the job

• Be Act Engage
• Category & Market Expertise (Good to have)
• Negotiations & Contract Knowledge (Good to have)
• Performance & Process Management (Data, KPI & Digital Tools) (Must have)
• Data Analysis & Management
• Planning & Expediting (Good to have)
• Financial Analysis (Transversal) (Should have)
• Project Management (Transversal) (Good to have)

Complementary Capabilities

• Thinking & Partnering strategically
• Influencing for Change
• Managing conflict
• Analysing and solving problems

Our Differences make our Performance

At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.