Executive Assistant – Human Resources

1 week ago

Chikuwadi BRTS Surat, India Hariom Zarilon Private Limited Full time

HARION ZARILON PRIVATE LIMITED

JOB PROFILE: EXECUTIVE ASSISTANT – HUMAN RESOURCES & ADMINISTRATION

(Location: Pandesara, surat)

ROLE PURPOSE

The Executive Assistant – HR & Administration is a central role at Harion Zarilon.

You are the execution backbone to leadership — enabling clarity, discipline, and coordination across teams, while upholding our values of integrity, simplicity, and collective growth.

This position merges executive support, people operations, and administrative efficiency, requiring a proactive, mature, and reliable individual who thrives on ownership and structured progress.

⸻

CORE RESPONSIBILITIES

1. Executive Coordination


• Support the Managing Director in daily schedules, communication, documentation, and meeting follow-ups.


• Track key initiatives, timelines, and deliverables across departments.


• Prepare reports, presentations, MOMs, and ensure commitments are closed on time.


• Maintain confidentiality and discretion in all leadership-level communication.


• Plan and manage travel, appointments, and events with precision.

⸻

2. Human Resources & People Management


• Manage recruitment, onboarding, and employee documentation processes.


• Support in defining KRAs, appraisal systems, and performance monitoring.


• Coordinate training, employee engagement, and welfare programs.


• Maintain payroll inputs, attendance, and compliance data in sync with HR consultants.


• Foster a professional, disciplined, and value-driven culture in alignment with the company's principles.

3. Administration & Operations


• Oversee daily office operations: housekeeping, facility management, and supplies.


• Manage vendor contracts, utilities, and service partners effectively.


• Monitor administrative expenses and support budgeting.


• Ensure hygiene, safety, and efficiency of the work environment.


• Organize internal events, leadership meetings, and external visits.

⸻

KEY SKILLS & QUALIFICATIONS


• Graduate / Postgraduate in Business Administration or HR.


• 4–8 years of experience in Executive Assistance, HR, or Office Management.


• Strong communication, coordination, and documentation skills.


• High level of accountability and integrity.


• Proficiency in MS Office, Google Workspace, and HR tools.


• Calm under pressure, dependable, and execution-focused.

⸻

PERSONAL ATTRIBUTES


• Balanced, self-motivated, and respectful in conduct.


• Detail-oriented with a systems mindset.


• Emotionally mature, dependable, and solution-driven.


• Embodies discipline, loyalty, and discretion.


• Resonates with the company's vision of steady, healthy, and ethical growth.

⸻

REPORTING TO:

Managing Director

GROWTH PATH


• Year 1–2: Full command over executive coordination, HR and admin systems.


• Year 3 : Opportunity to grow into HR & Operations Manager or Chief of Staff based on leadership performance.

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