Accountant

Role: Accountant (Full-time)

Location: Patna, Bihar

Reporting to: Finance Manager / Director

Role purpose: To manage and maintain accurate day-to-day financial records, ensure compliance (statutory, audit, tax), support decision-making via timely reporting, and ensure the company's financial operations align with its trading & service business.

Key Responsibilities

• Day-to-day bookkeeping & ledger management
• Record day-to-day transactions: purchases of equipment, service repair/maintenance costs, revenue from sales, warranty/service incomes, etc.
• Maintain and reconcile general ledger, sub-ledgers (e.g., receivables, payables, fixed assets).
• Tracking inventory/stock of equipment (if relevant) and linking with accounting records.
• Ensure supplier invoices, customer invoices, service invoices are properly captured and coded.
• Accounts payable & receivable
• Process supplier payments (equipment vendors, service suppliers), ensure timely payment and discount/cash terms.
• Follow up on receivables from customers/hospitals/labs, ensure ageing analysis, highlight overdue amounts.
• Maintain good vendor/customer relationships and support queries on payments/credits.
• Fixed asset accounting / depreciation
• Since equipment trading and servicing is core, ensure fixed assets (demonstration equipment, service tools, hardware) are recorded, monitored.
• Compute and record depreciation/amortisation as per company policy and statutory norms.
• Bank & cash management
• Reconcile bank statements monthly, ensure cash book and bank book are aligned.
• Manage petty cash, ensure proper vouchers and approvals.
• Monitor company's cash flows, highlight any short-fall or excess.
• Statutory compliance, tax & audit
• Prepare and file GST returns, reconcile GST-input vs output.
• Prepare TDS/TCS filings, other indirect tax filings if applicable.
• Support statutory audit: provide schedules (payables, receivables, fixed assets, stock), coordinate with auditor.
• Ensure compliance with MCA filings (annual returns / financials) as required for the company. (CARP Biotech is registered and active. The Company Check+1)
• Management reporting & analysis
• Prepare monthly/quarterly management accounts: P&L, Balance Sheet, cash-flow summary, key ratios.
• Provide variance analysis (budget vs actual) especially for sales of equipment, cost of goods sold, service revenues.
• Create dashboards or reports for Director/management to make decisions (e.g., on procurement, service cost control, inventory ageing).
• Inventory & procurement support
• Though core accounting, support coordination with procurement/warehouse team: track equipment inventory, value of inventory, obsolete items.
• Liaise with procurement/sales teams to ensure costing and margins are accurately captured.
• Internal controls & process improvement
• Ensure internal controls around payments, receipts, ledger entries, approvals are in place.
• Suggest process improvements (e.g., automation of ledger entries, vendor term tracking, ageing receivables follow-up) to management.
• Budgeting & forecasting
• Assist in annual budgeting process (sales targets, cost projections, capital expenditures) for the trading/service business.
• Provide rolling forecasts (e.g., next 6-12 months) on cash flow, working capital requirements.
• Team coordination & documentation
• Work with sales, service, procurement, warehouse teams to ensure accurate data flows into accounting.
• Maintain documentation (invoices, contracts, service orders, warranties) properly filed and accessible for audits.

Required Skills & Qualifications

• Bachelor's degree in Commerce / Accounting / Finance (B.Com, BBA Finance) or equivalent.
• 3-5 years of post-qualification experience in accounting, preferably in trading/distribution business, ideally in healthcare or equipment supply sector.
• Strong knowledge of Indian accounting standards, GST, TDS/TCS, bank reconciliation, fixed assets, costing.
• Proficiency in accounting software like BUSY and good Excel skills (pivot tables, VLOOKUP, analysis).
• Strong attention to detail, accuracy, timeliness in reporting.
• Good analytical skills: able to interpret financial data, identify issues.
• Good communication skills (verbal + written) to interact with internal teams, vendors, auditors.
• Integrity, confidentiality, ability to maintain financial discipline.
• Ability to work under deadlines (monthly close, audit deadlines), multi-task, coordinate across functions.

Preferred / Additional Qualifications

• Experience working in a small to medium enterprise (SME) environment — ability to wear multiple hats.
• Prior exposure to equipment trading/distribution or healthcare/medical-equipment industry. (Given the company's business in medical equipment supply & servicing. )
• Knowledge of costing/inventory ageing, margin tracking for equipment sales and service business.
• Experience in working with procurement / inventory teams & liaising across departments.

What You'll Get / Culture & Fit

• Join a growing SME in Patna, engaged in an exciting niche (medical/lab equipment trading & servicing) — a chance to build robust accounting processes from ground up.
• A collaborative environment — work closely with directors, procurement, sales & service teams.
• Opportunity to contribute meaningfully to company growth: from setting up controls, improving margins, supporting management decisions.
• Full-time role based in Patna; commitment to meet monthly/quarterly deadlines and regular office hours, with occasional extended hours (e.g., month-end or audit time).

Job Type: Full-time

Pay: ₹8, ₹38,343.54 per month

Work Location: In person