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Procurement Head

2 weeks ago

Ahmedabad Jamnagar, India RBM Infracon Full time

Reporting To

Commercial Head / COO / WTD (as applicable)

Role Objective

Build and run RBMs end-to-end Supply Chain & Procurement system (corporate + multi-site) to ensure right material/service, right time, right cost, right quality, with strong vendor development, rate contracts, expediting, inventory control, and compliance—so projects execute without stoppage and cash leakage.

Key Roles & Responsibilities

1) Procurement Strategy & Systems (RBM 2.0)

  • Develop SCM structure for RBM: centralized policy + site execution.
  • Create SOPs/templates: PR RFQ Comparative Negotiation PO GRN Invoice Payment.
  • Implement approval matrix, maker-checker controls, and documentation discipline.
  • Build material/service category strategy: critical, routine, capex, rentals, subcontract.

2) Project Procurement (EPC Services Focus)

Handle procurement for:

  • Piping: pipes, fittings, flanges, gaskets, valves (where applicable), studs/nuts, supports, insulation accessories (if in scope).
  • Structural: plates, sections, gratings, fasteners, paint/chemicals (as per scope).
  • Consumables: electrodes (SMAW), filler wires (GMAW/FCAW/TIG), argon/O/DA gases, grinding/cutting wheels, safety PPE.
  • Scaffolding: pipes/cuplock/ringlock, planks, accessories; tagging & certification support.
  • Tools & tackles / rentals: welding machines, DG sets, hydra/cranes, compressors, generators, forklifts, loaders, manlifts, cranes, small tools.
  • Site services: accommodation, canteen, transport, manpower camp infra, security, housekeeping, etc. (as applicable)

3) Vendor Development & Rate Contracts (Cost + Control)

  • Build strong vendor base: approved vendor list (AVL), vendor onboarding, audits (quality/compliance).
  • Create rate contracts / framework agreements for high-repeat items (electrodes, gases, wheels, fasteners, scaffolding rentals, transport).
  • Conduct negotiation and finalize best TCO (cost + credit + logistics + lead time + reliability).
  • Set vendor KPIs: OTIF, quality rejection %, response time, credit terms, price stability.

4) RFQ, Comparative, Negotiation & PO Management

  • Float RFQs, ensure proper technical specs, and do structured comparative statements.
  • Drive negotiations and issue PO/WO with clear scope, delivery terms, taxes, warranty, penalties, and documentation.
  • Ensure all POs aligned with project scope, budget, and contract terms (avoid commercial surprises).

5) Planning Interface (MRP / Lookahead Procurement)

  • Work with Planning/Execution/Stores to prepare:

  • Material requirement plan (MRP) (monthly + weekly lookahead)

  • Critical items list and long-lead tracking

  • Ensure "zero work stoppage due to material" through expediting and buffer planning.

6) Expediting, Logistics & Site Coordination

  • Track dispatches, delivery schedules, E-way bills, and ensure timely receipt at site.
  • Coordinate logistics: trucks, route planning, unloading arrangements, crane/hydra coordination where needed.
  • Handle urgent shutdown requirements with fast-track procurement while maintaining controls.

7) Stores & Inventory Governance (Leakage Control)

  • Establish strong Stores system:

  • GRN, issue slips, material return, scrap handling, tool accountability

  • min-max levels, FIFO, binning, tagging, stock verification cycles

  • Reduce losses: theft, pilferage, unaccounted consumption, dead stock.

  • Set consumption norms tracking (electrodes, gases, grinding wheels, cutting wheels, etc.) site-wise.

8) Subcontract & Service Procurement (Back-to-Back Control)

  • Support subcontractor onboarding, rate finalization, and WO issuance.
  • Ensure subcontract/service terms are back-to-back with project contract and commercial controls.
  • Coordinate vendor bill verification with site admin/engineers.

9) Finance & Compliance (Clean Procurement)

  • Ensure GST-compliant purchasing:

  • Correct HSN/SAC, GST rates, vendor GST status

  • TDS (where applicable), invoice matching, documentation for audits

  • Maintain strong PO-to-invoice matching, credit note/debit note handling, and vendor reconciliation.

  • Manage vendor payment discipline with Commercial/Finance: avoid supply disruption while protecting cashflow.

10) Reporting, Dashboards & Continuous Improvement

  • Weekly dashboards for management:

  • PR pending, RFQ status, PO cycle time, critical items, delivery delays

  • vendor performance, savings achieved, stock accuracy, dead stock

  • Drive continuous improvements: standardization, alternate vendors, value engineering inputs.Role & responsibilities

Preferred candidate profile