Account Executive

Account Executive

DURACOOL AIRCONDITIONING, one of the Largest CONTRACTING & CONSULTING company in the HVAC Industry, with its legacy from more than 26 years, intends to serve and achieve goals with its technological superiority and provide top performance, application versatility and reliability to our esteemed clients. Our corporate values are the foundation upon which our company is built. These values are timeless and transcend all service lines, business and household environments. We plan to govern and manage ourselves within our team, with our clients and with our partners. The genesis of Duracool Airconditioning stems out from its diversified business divisions, distributing products that are cost effective, efficient, user-friendly, operable and result-oriented, and adaptable to functioning of clients perspectives and priorities in the HVAC (Heating ventilating Air-conditioning) industry, and they are Sales and Services of CAC (Commercial Air conditioners) and RAC (Room Air conditioners).

COMPANY WEBSITE:

Job Description:

We are seeking a detail-oriented and responsible Account Assistant to support our accounts and procurement operations. The ideal candidate will be proficient in Tally, have basic knowledge of GST and TDS, and be capable of handling purchase entries, bill processing, vendor coordination, and related documentation.

Key Responsibilities:

1. Purchase Bills Management -

2. Process and close all Contractor, LG, HI M Tek, and General Purchase Bills in Tally by the 4th of every month.

3. Ensure proper verification of bills including:
   
   o Authorisation
   
   o PO/GRN attachment
   
   o E-way Bill availability
4. Daily entry of bills in Tally with syncing through Project Base and GrowSmart.
5. Manual TDS entry in Tally under sections 194C, 194J, 194I, and 194Q.
6. Circulate LG Pending Bills and follow up on them every Friday.
7. File all purchase and expense bills monthly as per Tally data by the 22nd.
8. Perform vendor ledger reconciliation and confirmation as and when required.
9. Follow up on pending bills and credit notes via mail or call.
10. Quarterly reconciliation and ledger confirmation for LG and HI M Solutek vendors.

11. Update LG Outstanding Sheet with customer-wise billing, payment receipt entry, and billing
    
    details every Friday.

12. Expenses Bills Entry

13. Ensure all expense bills are entered in Tally by the 4th of every month.

14. Tag all entries with the correct cost centre.
15. Able to bifurcate expenses head-wise and understand TDS applicability.

16. Follow up on expense bills and ensure they are filed correctly on a daily basis.

17. GST Compliance

18. Monthly 2B Reconciliation with purchase register.

19. Pass monthly GST Journal Entries in Tally.
20. Post RCM Payable Entries monthly.
21. Support Annual Reconciliation (2B vs. Purchase Register) before the 15th of every month.
22. Assist in GST Audit (9C) Team Support needed till 31st December.

23. Help in preparing supporting documentation for GST reporting and filing.

24. Branch Transfers

25. Post entries related to branch transfers as and when created.

26. Income Tax Audit Assistance
    
    Support team during Income Tax Audits with proper documentation and timely updates

27. Assisting Seniors

28. Regularly support senior members in routine and urgent tasks, including audits and data
    
    preparation.

29. General Expectations:
30. Maintain a daily work diary, update time sheets, and share updates in the official WhatsApp
    
    group.
31. Communicate all pending tasks to your seniors.
32. Always use email for official communication.
33. Inform about any leaves well in advance.
34. Though individual responsibility is defined, collaborative team support is expected to meet
    
    deadlines and ensure accurate book closure.
35. Required Skills:
36. Tally ERP (Mandatory)
37. Basic knowledge of GST, TDS (194C, 194J, 194I, 194Q)
38. Proficiency in Bill Checking, Purchase Entry, Ledger Reconciliation
39. Good command over Excel
40. Time Management and Team Coordination
41. Strong Communication Skills (Email and Phone)

Educational Qualification:
- B.Com / M.Com / Any Graduate with Accounting Background
- Notice period - Immediate or 15 Days
- Basic knowledge of accounting principles and purchase cycle

Experience Required:
- 2 to 5 years of relevant experience in Accounts / Purchase / Tally Entry / GST / TDS

Join our team and contribute to delivering exceptional HVAC service solutions How to Apply: Send your

updated resume to .