Analyst Abstractions

Job Description JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate, skilled trades or technology, or youre looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Title Lease AnalystBusiness unit JBS Lease AdministrationLocation GurgaonPosition Goals A subject matter expert in the required domain with lease admin process and best practice experience, who strives to deliver outstanding customer service thereby abstracting accurate data. A person with excellent interpersonal skills to operate as a pro-active member of a small core team with demonstrated ability of prioritizing work within tight operational deadlines.Reporting to Assistant Manager / Senior Lease Analyst (Team Lead)Key stakeholders Internal Stake HoldersDirect reports NilDuties & ResponsibilitiesLiaise with internal parties to obtain appropriate lease documentation. Manage document workflow to ensure team responsibilities are completed in a timely manner. Work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner and escalate issues where required. To abstract critical and key information from leases and other contract documentation. To transfer or abstract information into various lease and portfolio database systems. To cross-check and verify abstracts and system data. To verify and review system reports and system data for accuracy and completeness. To perform lease document matching and review for completeness to be able to abstract. Accurately record lease documents information into the Master Document Control Log / Document Trackers. Work closely with internal stakeholders to resolve document/abstraction related queries. Review landlord invoices to ensure adherence to lease requirements. Prepare area, cost-schedule, and events variance reports for validation projects. Ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies. Other responsibilities may include:Assisting with database report preparation and circulation. Providing monthly standard and/or ad-hoc reports according to agreed reporting calendar within a timely and accurate manner. Sourcing documents and portfolio information. Recording received documentation and information. Identifying queries, data gaps, and missing information. Working closely with the Compliance Team to remediate any audit anomalies. Performing compliance required activities. Performance ObjectivesEnsure the agreed KPIs (Productivity, Quality, and Turn Around Time) are met. Where database reporting is to be done, ensure the agreed reporting KPIs are met. Provide excellent service to internal stakeholders. Key SkillsSound computer skills in Microsoft Office (MS Excel, Outlook). Excellent typing speed will be preferred. Must have an excellent command and be highly proficient in spoken and written English. Strong organizational and interpersonal skills. Prioritize work within tight operational deadlines. Flexibility/Adaptability: Readiness to change, receptivity to new ideas. Should be able to deal with day-to-day stress and effectively manage self and other emotions. Able to provide solutions and strategies for client needs and concerns when required. Attention to details, high on workplace ethics, and integrity. Innovative thinking. Interest in reading, strong comprehension and paraphrasing skills. Self-motivated and a strong team player. Employee SpecificationUniversity Graduate (Law degree will be preferred). 0-3 years relevant/corporate work experience. Equivalent work experience in Lease Administration will be preferred. Knowledge of real estate leases would be an added advantage. Location On-site Gurugram, HRScheduled Weekly Hours 40 If this job description resonates with you, we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the tableJLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally, the personal information we collect from you is for the purposes of processing in connection with JLLs recruitment process. We endeavor to keep your personal information secure with an appropriate level of security and keep it for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.Locations On-site