Assistant Manager

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Responsibilities:

Facility Operations and Maintenance:

• Assist in ensuring the proper functioning and maintenance of the facility's infrastructure, systems, and equipment.
• Conduct regular inspections to identify maintenance needs and coordinate repairs and preventive maintenance.
• Oversee service providers and contractors, ensuring compliance with quality standards and service level agreements.
• Maintain accurate records of maintenance activities, equipment inventories, warranties, and service contracts.

Vendor Management:

• Assist in managing vendor relationships by identifying, evaluating, and selecting vendors for facility-related services.
• Coordinate and negotiate contracts and service agreements, ensuring compliance with budgetary requirements and performance standards.
• Monitor vendor performance, conduct regular reviews, and take necessary actions to address any deficiencies.
• Oversee vendor invoicing, approvals, and payment processes.

Budgeting and Financial Management:

• Assist in preparing and managing the facility's budget, including forecasting expenses and tracking costs.
• Monitor facility-related expenses, identify cost-saving opportunities, and recommend budget adjustments.
• Review and approve invoices, ensuring accuracy and adherence to budgetary guidelines.

Space Planning and Utilization:

• Assist in optimizing space utilization within the facility by collaborating with internal stakeholders to understand their needs.
• Coordinate moves, adds, and changes (MAC) requests, ensuring minimal disruption to ongoing operations.
• Support space planning initiatives, including renovations, expansions, or reconfigurations, if needed.

Health, Safety, and Compliance:

• Assist in ensuring compliance with health, safety, and environmental regulations.
• Support the implementation and maintenance of safety protocols, emergency procedures, and training programs.
• Conduct regular inspections to identify potential hazards, recommend corrective actions, and maintain compliance records.

Project Coordination:

• Assist in coordinating facility-related projects, such as renovations, upgrades, installations, or equipment replacements.
• Collaborate with internal teams, external stakeholders, and contractors to ensure successful project execution.
• Support project planning, including timelines, budgets, and resource allocation.
• Monitor project progress, communicate updates, and address any potential issues.

Stakeholder Management:

• Interact with internal stakeholders, such as employees, department heads, and executives, to understand their needs and address concerns.
• Provide exceptional customer service and respond to facility-related inquiries in a timely manner.
• Communicate facility updates, changes, and relevant information to stakeholders.

Qualifications and Skills:

• Bachelor's degree in facility management, engineering, or a related field (preferred).
• Proven experience in facility management or a similar role.
• Strong knowledge of building systems, maintenance practices, and facility operations.
• Knowledge of local building codes, regulations, and industry standards.
• Excellent organizational and multitasking abilities.
• Strong problem-solving and decision-making skills.
• Effective interpersonal and communication skills.
• Proficiency in facilities management software and Microsoft Office Suite.
• Ability to prioritize and manage multiple projects simultaneously.
• Knowledge of sustainability practices and principles (desired).

Location:

Scheduled Weekly Hours:

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements.  We're interested in getting to know you and what you bring to the table

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.