Purchase Manager/ Executive

3 days ago

Noida, Uttar Pradesh, India Medipol Pharmaceutical Full time US$ 90,000 - US$ 1,20,000 per year

We are looking for a strategic and cost-conscious Purchase Manager to lead end-to-end procurement for our finished-formulation pharmaceutical plant. The role demands expertise in sourcing APIs, excipients, primary/secondary packaging, and engineering spares while ensuring uninterrupted production, optimal inventory, and full cGMP compliance. You will negotiate with domestic and international vendors, drive cost-saving initiatives, and collaborate closely with Planning, Quality, Regulatory, Finance, and Production teams.

Role & responsibilities

The role would encompass a variety of responsibilities, including and not necessarily limited to the following points:

  • Strategic sourcing & vendor development: Identify, qualify, and onboard suppliers for APIs, excipients, and packaging materials; cultivate alternate sources to mitigate supply-chain risk and secure best-in-class pricing.
  • Negotiation & cost optimization: Lead price discussions, annual rate contracts, and bulk-buy agreements; leverage market intelligence to achieve year-on-year cost reductions without compromising quality or timelines.
  • Purchase order management: Issue POs in the ERP system, track acknowledgements, and ensure timely deliveries aligned with the production plan and MRP schedules.
  • Inventory & lead-time control: Balance safety stocks against working-capital targets; monitor slow-moving/near-expiry inventory and drive corrective actions.
  • Regulatory & quality compliance: Verify supplier credentials (WHO-GMP/CEP/DMF), review CoAs, and coordinate with QA for audits, change-controls, and deviation management.
  • Import logistics & documentation: Handle RFQs, Incoterms, LC negotiations, customs clearances, and coordination with freight forwarders for imported materials.
  • Data analytics & MIS: Maintain procurement dashboardsprice trends, OTIF, cost-saving pipeline, and supplier scorecardsto support management decisions.
  • Cross-functional collaboration: Liaise with R&D for new product sourcing, with Engineering for CAPEX/spares, and with Finance for invoice processing and vendor reconciliations.
  • Process improvement & digitization: Drive SOP upgrades, e-procurement tools, and automation to enhance transparency, traceability, and efficiency.
  • Ethics & confidentiality: Uphold anti-bribery standards, protect proprietary formulations, and ensure adherence to the companys Code of Conduct.

Preferred candidate profile

In order to perform your role well, the following qualities will be required:

  • A minimum of 5 years of proven working experience as purchasing manager/executive, agent or officer in pharmaceutical field is must.
  • Understanding of Supply chain procedures
  • Strong Negotiation skill
  • Good knowledge of vendor sourcing practices (researching, evaluating and liaising with Vendors)
  • Ability to gather and analyse data and to work with figures
  • Proficient with MS Office- Excel & word
  • Fluent in English and Hindi.

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