Warehouse Load Office Staff

Job Description
Job Role:
Load Office Staff

Job Role ID
SECTION I: BASIC INFORMATION ABOUT THE JOB ROLE
Job Role Variant:
Warehouse Load Office Staff

Job Position ID
Value Stream:
Asset Operations

Job Family:
Manufacturing

Sub-Job Family:
Warehouse

Grade/Level
Location:
SECTION II: JOB ROLE SCOPE
Geographic Scope (Global, Regional, Domestic - mention countries in scope):
Domestic (India)

SECTION III: PURPOSE OF THE ROLE
To effectively manage the warehouse facility by taking care of warehouse operations, inventory management, administration, system updation, and legal statutory compliances to ensure smooth operations while adhering to EHS compliances and organizational policies and processes

SECTION IV: KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE
Responsibilities

• Warehouse Operations
• Manage daily receipt of production goods/containers and perform their physical verification in order to post the inventory details on internal systems
• Conduct periodic inventory checks and ensure immediate corrective action in case of aging and non-confirming stocks as per standard process and procedure
• Perform dispatch activities in adherence to daily dispatch cycle plan while ensuring accuracy as per MPN and maintain the same on internal systems
• Manage Truck Order Linking and related activities & validate sales order while tracking material and trucking availability using various functionalities of SAP
• Perform physical self-sealing process of solid and liquid goods and monitor daily damages in order to remove them and maintain their record for preventive measures
• Prepare and maintain stock reports, daily stock position, digital signature and other error-free documentations; Undertake gap analysis and create action plans in accordance with SOP in case of gaps identified
• Coordinate with relevant stakeholders for regular maintenance and up-keep of warehouse equipment, as well as identify and address issues related to documentation, improper reporting of containers/vehicles, shipments/STOs, etc.
• Maintain archive documentation in an accurate and timely manner
• Interfacing with SAP and accounting entries in SAP/Register.
• Safety & Compliance
• Implement and ensure adherence to all SOPs, safe work practices and operational checklists related to warehouse management; Monitor and report unsafe acts/working conditions performed by contractor's staff & truck drivers
• Perform safety and emergency procedures in case of accidents as well as support in protocol adherence, compliance and audits of various safety standards
• Comply with all statutory norms & assessment within the due dates and undertake renewal of all relevant licenses, certifications, NOCs timely
• Policies, Processes and Procedures
• Conduct day to day activities & follow all relevant policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner
• Keep self abreast with leading practices & trends and contribute to the identification of continuous improvement of systems, processes and procedures

SECTION V: SUCCESS METRICS

• Achieve truck cycle time.
• Loading of products as per Business instructions regarding Priority and specific requirements.

SECTION VI: OPERATING NETWORK
Internal:
WHS Team, Security Team, Safety Team, etc.

External:
Contractors, Truck Drivers, etc.

SECTION VII: KNOWLEDGE AND COMPETENCIES
Education Qualifications:
Diploma in Mechanical

Experience:
3-5 years of experience in plant/warehouse operations (field/industry/domain)

Functional / Behavioural Competencies Required To Execute The Role
Functional Competencies

• Knowledge relevant to the Logistics, Warehousing & Transportation, SAP etc.
• IT knowledge of product label / Barcode / RFID / Scanners etc.

Behavioral Competencies

• Problem solving and analytical ability
• People management skills
• Good communication skills
• Team work and leadership skills