Senior Programme Coordinator

*Starting Date:*
ASAP

*Contract type:*
Fixed-term (3 years contract duration)

*Salary:*
26,42,741 INR, commensurate with relevant experience and skills

*Location:*
Delhi, India

*Application closing date:*
5th October 2025

About The Job
The Better Cotton Initiative (BCI), in partnership with and Retailer and Brand donor H&M, is launching an innovative 3-year project in Gujarat, India, focused on scaling the production of Regenerative Cotton. This project aims to advance the agronomic, environmental and social outcomes of the Better Cotton Project in Gujarat and aims to specifically improve soil health, enhance water stewardship, promote biodiversity, and strengthen the resilience and livelihoods of cotton farming communities, particularly smallholders. We are looking for a Senior Programme Coordinator to join the India Programme team to lead on this project. A significant focus of this role will involve working closely with the Programme partner and the core project team and other relevant stakeholders to achieve the objective of the Project.

*The Challenge*
As Senior Programme Coordinator, you will lead an innovative project that combines field-level programme implementation with supply chain engagement and traceability. You will lead the day-to-day management and successful implementation of the 3-year Regenerative Cotton Project in Gujarat with an existing Programme Partner of Better Cotton. This role requires a dynamic individual with strong leadership, project management, and stakeholder engagement skills, committed to driving sustainable agricultural practices and improving farmer livelihoods.

This role will be reporting to the Senior Programme Manager based in India and will be working very closely with the Grants Manager in London.

*Areas that play to your strengths
In This Role, You Will Be Responsible For
*Project Management & Oversight (Project Lead)**

• Lead the overall project management and day-to-day implementation of the 3-year Regenerative Cotton Project in Gujarat, ensuring all activities are delivered on time, within scope, and within budget.
• Proactively identify and assess risks to the project, communicate these internally, prepare comprehensive mitigation plans, and ensure their effective implementation.
• Ensure the project supports Better Cotton farmers to grow regenerative cotton, sell their seed cotton to registered gins[MG1] , and enables the donor to source certified and traceable regenerative Better Cotton lint
• Work closely and effectively with Ambuja Foundation, various internal Better Cotton teams (e.g., MEL, Finance, Supply Chain, Traceability, Gender, Climate Change experts) and other key stakeholders such as the funder, FPC's, ginners and spinners to ensure project goals are aligned and achieved efficiently.
• In partnership with the Core Project team, oversee the implementation plan, risk management, reporting, and budget for the project.
• Organize and follow up on meetings, ensuring key decisions are made and actions are tracked.
• Conduct regular monitoring and support visits to Gujarat to assess project progress and provide implementation support
• Facilitate effective coordination of donor visits as required

*Stakeholder Engagement***

• Support the core Project team at the Programme Partner in delivering on this project in accordance with the agreed activity plan and timelines.
• Support the Programme Partner in making objective, evidence-based decisions on programme outcomes, particularly related to practice adoption and impact areas.
• Ensure strong alignment between the Programme Partner's activities and the project's strategic objectives, especially concerning procurement agreements, forward contracts, and farmer incentives.
• Support the Supply Chain team in India to engage with ginners and intermediaries to ensure their onboarding and certification to the Better Cotton program, along with implementation of Farm to Gin Traceability mechanism, which is crucial for linking regenerative cotton from farm to gin.

*Internal Reporting and Communication***

• Collaborate with the Core Project team to map all reporting requirements for the GIF Project and the external donor, and develop user-friendly reporting templates for narrative and financial reporting
• Strengthen the capacity of Programme Partner to deliver timely, detailed high-quality narrative reports by providing training, guidance, and ongoing support.
• Ensure that Programme Partner submits accurate financial reports in the prescribed formats and within agreed timelines, offering hands-on assistance where necessary.
• Develop communication materials to effectively share the outcomes and achievements of the Project with internal teams and external stakeholders, ensuring alignment with Better Cotton's messaging and donor visibility requirements.

*Supply Chain and Traceability***

• Lead effective engagement with Farmer Producer Companies (FPCs) involved in the procurement of regenerative cotton, ensuring alignment with project objectives and timelines.
• Support FPCs in establishing and maintaining a robust and efficient data management system tailored to project requirements, including traceability and reporting.
• Coordinate closely with identified ginners to ensure a streamlined and transparent procurement process from farm to gin is established and implemented.
• Support FPCs and Ginners in the day-to-day operations of the Seed Cotton Procurement and Verification System.Oversee the implementation of the farmer incentive payment system, ensuring it is executed accurately, efficiently, and in line with project guidelines.
• Ensure all stakeholders, including FPCs, ginners, and Programme Partner, clearly understand the incentive payment verification process through capacity building and clear communication.
• Work closely with the Supply Chain team in India to embed traceability into project plans, ensuring regenerative cotton from farmers is sold to strategic gins and integrated into donor's supply chain.
• Support the Supply Chain team in strategizing improvement of uptake in critical areas and motivating Programme Partner to implement those, ensuring compliance with the project contract.

*Financial Accountability***

• Support the Programme Partner in preparing detailed budgets that align with programme goals and donor requirements
• Monitor expenditures against approved budgets, ensuring prudent and effective use of financial resources, and that financial reports are accurate and submitted on time.
• Ensure that all grant recipients under the project strictly adhere to relevant financial policies and compliance standards.
• Ensure robust financial oversight and risk management throughout project implementation.

*Monitoring, Evaluation, and Learning (MEL) Support***

• Collaborate with the MEL team to ensure robust data management system is implemented for this project covering collection, analysis, and reporting of outcome indicator data, informing data-driven decision-making and reporting to the donor
• Support the establishment of a baseline and full MEL framework within 3 months of the project start date, with yearly reporting to the donor on indicator progress.
• Ensure that all field-level data related to the project is accurate, up to date, and submitted within deadlines, in full compliance with Better Cotton's Field Data Requirements and through the designated portals.
• Identify barriers to continuous improvement in farm-level performance and support the project in addressing these, utilizing outcome-based reporting.
• Support the project to plan, implement, monitor, and communicate continuous improvement both internally and externally.

*Assurance Delivery Support***

• Coordinate and ensure alignment on Certification-related assurance processes between Programme Partner / Producer Unit staff and relevant Better Cotton functions.
• Proactively identify and communicate risks or issues that could impact the effective delivery of the BCI Assurance Programme under this project, ensuring timely communication with the Assurance Team.
• Provide targeted support to Producer Unit teams to resolve non-conformities identified during audits, ensuring that Corrective Action Plans are effectively implemented to prevent recurrence and promote continuous improvement.

*Programme Management Support***

• Identify the capacity strengthening needs of the Programme Partner to achieve the objectives of this project and work in collaboration with the India Programme team to ensure that PP is supported adequately.
• Support the Relationship Management of the Project in Gujarat, highlight the achievements of the project and equip PP to clearly identify risks to delivering on impact areas and barriers to continuous improvement, fostering open discussion, and supporting the implementation of solutions.
• Identify cross-learning opportunities across the India Programme ensuring that the project benefits from such exchanges.
• Support/lead capacity strengthening interventions of the India Programme team depending on the need
• As the case may be, provide general support to the Programme Management in India

*Others***

• Support the Programme team with ongoing cross-functional collaborations with other teams and functions
• Undertake other duties as determined by the Line Manager and the India Country Director which are compatible with the role and job description.

We Are Looking For Someone Who Has
the following skills, knowledge, and experience:

Essential

• Master's degree in any relevant field
• Minimum of 8 years of experience, with at least 3 years in independently managing projects
• Demonstrated experience in managing complex, multi-year projects, ideally within the agricultural sector, sustainable supply chains, or regenerative agriculture
• Proven experience in partner management, including capacity strengthening and monitoring performance.
• Experience in financial management, budget preparation, forecasting, and reporting for donor-funded projects.
• Familiarity with monitoring, evaluation, and learning (MEL) frameworks and outcome-based reporting.
• Excellent skills to communicate with diverse set of stakeholders
• Ability to identify stakeholders, build relationships with them and manage those relationships
• Demonstrated ability to identify best practices, cross-fertilise ideas and support learning among different stakeholders
• Fluent in English – ability to communicate clearly and concisely, both written and verbal
• Fluency in Hindi – ability to communicate clearly in Hindi.
• Proven ability to work productively in a fast-paced multi-cultural environment
• Strong problem-solving skills, and demonstrated ability to understand behaviour change, and ability to influence change
• Excellent IT Skills including MS Office
• Willingness to travel – up to 30% of time

*Desirable*

• Fluency in Gujarati

Experience working with international non-profit organizations

Experience of working with cooperatives or FPCs

• Familiarity with Voluntary Standard Systems

Prior experience working in the cotton sector/ agriculture

Knowledge of cotton supply chains and traceability

Experience working with remote teams

What We Offer

• Competitive salary
• Hybrid working
• The opportunity to work from anywhere in the world for up to one month per year
• Flexible working, with core hours from 10 am to 4 pm local time
• Continuous learning and development
• Provident Fund Benefits
• 25 days paid annual leave, plus 8-9 Bank Holidays and a further 3 days off over festive period
• Enhanced parental benefits
• A warm, positive working environment where everyone is valued
• The opportunity to make your mark and make a difference.

*Working arrangements*
The position is full-time (40 hours per week) and will be based in Delhi (Hybrid model is possible for competent candidates). Better Cotton offers flexible working, with core hours being 10 am – 4 pm.

*Apply now
Send us your CV (2 pages maximum) and a brief cover letter (1-page maximum) by or before
*
via this link.

In your cover letter, please include an explanation of why your experience is specifically relevant to this role at Better Cotton. We want to see your personal style – what makes you tick and why you think your next opportunity is here with us.

*Our hiring process
Initial Screening*
Applicant screening is a crucial step in our recruitment process. This stage may involve a brief phone interview or video call to evaluate your suitability for the position. During this screening, we review resumes and cover letters, and may conduct initial background checks to narrow down the pool of applicant. Internal candidates are encouraged to inform their line manager about their application to promote transparency and help facilitate a smooth transition if selected.

Interviews
If you successfully pass the initial screening, you will be invited for interviews. The interview process at Better Cotton may include one or more rounds of interviews with various stakeholders, such as the hiring manager, team members, and potentially senior management. As an internal candidate, you may have discussions regarding your current responsibilities and how they will transition to the new position.

Assessment And Testing
Depending on the role, you might be required to complete assessments, technical tests, or skills evaluations to gauge your competency and suitability for the position. Internal candidates may have the option to demonstrate their existing skills through current job performance or past project outcomes.

Reference Checks
Once you progress further in the process, reference checks are conducted to validate your work history, skills, and qualifications, and for some roles, your education and criminal history. Internal candidates may be asked for references from current or previous supervisors within Better Cotton to provide insights into their performance and capabilities.

Offer Stage
After completing interviews, assessments, and reference checks, the hiring team evaluates your performance and fit for the role. If you are selected and your references are relevant and satisfactory, you will receive a formal job offer letter outlining the terms of employment, compensation, benefits, and any other relevant details. For internal candidates, the offer process may include a discussion about how your transition to the new role will be managed and any support needed for a smooth handover.

About Better Cotton
Better Cotton is a global not-for-profit organisation supporting the production of more equitable and sustainable cotton at farm level. We exist to catalyse the cotton farming community with partners, governments and others to continuously drive positive impact by setting standards and facilitating the supply and demand of more sustainable cotton from farm to brand. In just 15 years we have aligned more than a fifth of the world's cotton with our standard and helped farmers and farming communities thrive. Join us in building a better, more sustainable future for cotton worldwide.

About Our Values
The post holder will be expected to operate in line with our workplace values which are:

• Trustworthy (including honest, transparent, credible)
• As having Integrity (including responsible, authentic)
• Positive (including problem-solving, pragmatic)
• Engaging (including adaptable, inclusive, holistic)
• Daring (including courageous, innovative, game-changing)

*Being you @ Better Cotton*
Better Cotton is committed to creating a diverse environment and is proud to be an equal opportunity employer with a strong commitment to good practice and transparency in the management of natural, human, and financial resources.

We have a zero-tolerance approach to any attitudes or behaviours that put children or adults at risk of harm. Safeguarding incidents are acts of serious misconduct and are grounds for disciplinary action, up to and including, dismissal and referral to relevant authorities for criminal prosecution. Therefore, all offers of employment are subject to satisfactory references and appropriate screening checks.