Tender Executive

Job description:

Key Responsibilities:1. Tender Documentation:

• Collect, prepare, and review the necessary documents required for tender submissions.
• Ensure that all documents meet the client's requirements and comply with tender specifications.
• Prepare accurate and complete technical and financial proposals.

2. Tender Preparation:

• Coordinate with internal teams (technical, financial, legal, etc.) to gather all relevant information.
• Analyze tender specifications, terms, and conditions to ensure full compliance.
• Complete all sections of the tender (technical, financial, and quality aspects) in a clear, structured, and professional manner.

3. Submission of Tenders:

• Ensure timely submission of tenders, both online and offline, before the specified deadline.
• Follow up with clients and stakeholders to confirm submission and receipt of bids.

4. Bid Tracking:

• Maintain a comprehensive record of all ongoing, submitted, and upcoming tenders.
• Track tender status, deadlines, and post-submission communications.
• Maintain and update a database of tender opportunities and submissions.

5. Market Research:

• Conduct research to identify new tender opportunities in both public and private sectors.
• Stay updated with industry trends, procurement notices, and competitor activities.

6. GEM (Government e-Marketplace) Responsibilities:

• Manage all activities related to GEM Portal including registration, product/service listing, bid participation, and tender submission.
• Monitor GEM notifications and alerts for relevant opportunities.
• Ensure compliance with all GEM rules, terms, and conditions.
• Prepare and upload required documentation, handle price quotations, and track order status on GEM.
• Coordinate with internal departments for timely fulfillment of GEM orders and service delivery.

Skills Required:

• Attention to Detail: High level of accuracy in preparing and reviewing tender documents.
• Organizational Skills: Ability to manage multiple tenders simultaneously.
• Time Management: Capability to meet tight deadlines under pressure.
• Communication Skills: Strong written and verbal communication for coordination with internal and external stakeholders.
• Knowledge of Tendering Procedures: Familiarity with national tendering and procurement practices.
• Analytical Skills: Competence in analyzing tender documents, specifications, and pricing structures.
• Software Proficiency: Proficient in Microsoft Office (Word, Excel, PowerPoint) and online tender portals including GEM.

Qualifications:

• Educational Background: Bachelor's degree in Business Administration, Commerce, Engineering, or a related field.

Experience:

• 1–2 years of prior experience in tendering, bid management, or procurement.
• Experience with GEM Portal tendering and e-procurement platforms is preferred.

Job Type: Full-time

Pay: Up to ₹25,000.00 per month

Work Location: In person