Accounts Executive

7 days ago

Cochin, Kerala, India Synergy Maritime Full time ₹ 60,000 - ₹ 80,000 per year

The Accounts Executive will be responsible for managing and recording crewing-related expenses, processing purchase orders, handling accounts payable, and ensuring statutory compliance. This role requires close coordination with Vessel Managers, Group Heads, and vendors to maintain accuracy, efficiency, and compliance in all financial transactions.

Job Responsibility:

Ensure all crewing expenses are accurately captured in the system with valid PO numbers.

Maintain and share crew budget variance data with the Group Head/Vessel Manager for their assigned vessels.

Collate relevant details and assist the Group Head/Vessel Manager with specific owner queries.

Assist the Vessel Manager/concerned Manager with budgeted and non-budgeted expense items.

Ensure the PF and Gratuity seafarers in Inian Flag vessels and their returns are filed within the deadline. I will make sure all PF and Gratuity related documents will be recorded in proper manner for Audit purposes.

Accurately create, process, and manage purchase orders in the company's ERP system (Eyeshare), ensuring all details are correct and complete.

Review and verify invoices for accuracy, completeness, and compliance with company policies.

Enter invoice data into the accounting system, ensuring correct recording and categorization.

Route invoices for approval, ensuring timely processing and adherence to workflows. Coordinate and process payments to vendors, adhering to agreed terms.

Investigate and resolve discrepancies or issues with invoices.

Communicate with vendors to address inquiries and resolve all payment issues.

Maintain organized records of processed invoices and payments for auditing.

Assist in reconciling accounts payable with vendor statements

Generate reports on invoice processing metrics, including processed invoices and payment status.

Liaise with vendors to address and resolve issues or discrepancies related to purchase orders, such as invoicing errors.

Track the status of purchase orders and follow up with vendors to ensure timely submission of invoices.

Maintain accurate and up-to-date records of all purchase orders, receipts, and related documentation for audit and reporting purposes.

Prepare regular reports on purchase order status, pending invoices, and vendor performance, providing insights and recommendations for process improvements.

Key Skills & Competencies

  • Strong knowledge of accounts payable processes and financial controls.
  • Familiarity with ERP systems (preferably Eyeshare).
  • Good understanding of statutory compliance (PF & Gratuity).
  • Strong attention to detail and accuracy in financial recording.
  • Effective communication and coordination skills with internal teams and vendors.
  • Ability to work under deadlines and handle multiple priorities.

Experience

  • 3-6 years of experience in Accounts/Finance, preferably in the shipping or maritime industry.
  • Exposure to vendor management and statutory compliance will be an added advantage.

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