Assistant Manager

4 days ago

Gurgaon, Haryana, India CCR (Carrier Commercial Refrigeration) Full time ₹ 9,00,000 - ₹ 12,00,000 per year
Overview

As an Assistant Manager – Accounts Payable, you will be responsible for end-to-end accounts payable operations, travel and expense (T&E) management, and month-end accounting support. This role will play a critical part in driving accuracy, compliance, and efficiency within finance processes.

Responsibilities Invoice Processing & Accounts Payable:
  • Process vendor invoices and ensure accurate accounting in SAP.
  • Review and verify invoices for completeness, accuracy, and compliance with company policies.
  • Match invoices with purchase orders and goods receipts to validate correctness.
  • Ensure timely recording of invoices and coordinate payment processing.
  • Maintain organized documentation for audit and reference.
Expense Management:
  • Process and review employee travel and expense reports using the GEMS tool.
  • Ensure reports are supported by proper documentation and comply with company policies and relevant regulations.
  • Identify and correct errors or violations in submitted reports.
  • Guide employees on expense submission procedures and policy compliance.
  • Monitor and enforce adherence to T&E policies, minimizing non-compliant or fraudulent claims.
Month-End & Reporting:
  • Support monthly closing activities, including expense accruals and prepaid expense accounting.
  • Prepare month-end variance analysis and commentary for management.
  • Conduct ARMS (Balance Sheet Reconciliation) post month-end and ensure timely closure of open items.
  • Generate periodic and ad-hoc reports on invoice status, KPIs, and improvement metrics.
Compliance & Audit Support:
  • Liaise with internal and external auditors by providing necessary documentation and clarifications.
  • Address queries from auditors and internal stakeholders efficiently.
  • Support tax team in providing GST and TDS-related data during monthly closings.
Process Improvement:
  • Continuously identify and recommend opportunities to streamline, automate, and enhance invoice and expense workflows.
  • Propose and assist in implementing Procure-to-Pay (PTP) process improvements to drive operational excellence.
Stakeholder Communication:
  • Effectively communicate with vendors, suppliers, and internal departments to resolve discrepancies or issues promptly.
  • Provide administrative and ad-hoc support as required by the Finance leadership.
Qualifications

Education:

  • CA Inter or M.com.

Experience:

  • 7 to 10 years of experience in corporate finance with a focus on accounts payable.
  • Strong command of Microsoft Excel, including pivot tables, advanced formulas, and data analysis.
  • Experience in using ERP systems, preferably SAP.
  • Proficiency in using expense management tools such as GEMS.

Soft Skills:

  • Strong analytical and problem-solving skills.
  • Effective verbal and written communication abilities.
  • Attention to detail and accuracy.
  • Ability to manage multiple tasks and meet tight deadlines.

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