Senior Executive-AP

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Accounts Receivable

• Updating of Billing in Tally on day to day basis (Synchronization)
• Reconciling Sales Invoices between ERP and Tally on day-to-day basis
• Clearing of On Account and Suspense entries in tally
• Preparation of Receivables Ageing Report
• Monitor customer payments against invoices raised.
• Record incoming payments and allocate them correctly in the accounting system
• Perform customer ledger reconciliation on a regular basis
• Match books with customer SOA (Statement of Account)
• Flag and escalate any disputes, deductions, or delays
• Prepare and maintain ageing analysis reports.
• Work closely with clients and internal teams to clear long-pending receivables. P
• Ensure accurate and updated customer master data in Tally
• Provide AR schedules, confirmations, and explanations during audit
• Address audit queries related to revenue, outstanding receivables, and provisions

Accounts Payable

• Review vendor invoices for accuracy and completeness
• Match invoices with PO and GRN (3-way match)
• Code and post invoices in the accounting system
• Process payments as per due dates NEFT/RTGS/cheque transfers
• Ensure approval workflows are followed as per internal controls
• Coordinate with the treasury or banking team for smooth execution
• Perform vendor account reconciliations monthly
• Resolve discrepancies and follow up with vendors for clarifications
• Maintain and monitor AP ageing reports
• Ensure timely payments to avoid interest, penalties, or service disruptions
• Ensure vendor master records are complete and periodically updated
• Coordinate for PAN, GST, bank details, and compliance checks
• Ensure TDS is deducted and filed properly
• Validate vendor GST details and ensure ITC eligibility
• Coordinate with compliance teams for timely statutory returns
• Provide AP ledgers, payment trails, and supporting documents to auditors
• Resolve vendor-related audit queries promptly

Statutory Compliance

• Deduct TDS as per applicable provisions under the Income Tax Act
• Monthly preparation and filing of TDS returns (Form 24Q/26Q) on the Traces portal
• Generate and issue Form 16/16A to employees and vendors
• Reconcile books with TDS returns and rectify mismatches, if any
• Coordinate for lower/nil deduction certificates, if applicable
• Preparation and timely filing of GSTR-1, GSTR-3B, GSTR-9, and GSTR-9C
• Ensure Input Tax Credit (ITC) reconciliation with GSTR-2B and books
• Match vendor filings and follow up for mismatch resolution
• Monthly GST payment challan preparation and submission
• Support in GST audits and assessments
• Ensure Employee Statutory compliance workings like PF ESI PT are prepared and reconciled

Other Statutory Responsibilities:

• Support preparation for internal, statutory, and tax audits
• Maintain updated statutory registers, challans, payment proofs, and returns
• Stay updated on amendments in taxation and labour laws
• Coordinate with external consultants, CA firms, and internal HR/Payroll/Finance teams

Reporting:

• Prepare and publish daily, weekly, monthly, and ad-hoc reports related to business performance, sales, finance, operations, etc
• Develop and maintain dashboards to track KPIs and operational metrics
• Design report templates for better visibility and decision-making
• Develop macros or use Excel formulas (VLOOKUP, HLOOKUP, Pivot, IF, SUMIFS, INDEX-MATCH, etc.) to automate manual reports
• Recommend and implement improvements to existing reporting processes

Preferred candidate profile

Preferred candidates should be proficient in Tally ERP, GST/TDS filing, and Excel (including VLOOKUP, Pivot, and SUMIFS), with experience in reconciling ledgers, invoices, and statutory returns. They must be detail-oriented, strong in communication and coordination, capable of handling audits, improving reporting processes, and ensuring end-to-end compliance.