Office Assistant
6 days ago
Job Description
Position: Administrative Assistant
Experience Required: 1 Year
Location: Ernakulam, Kadavanthara.
Department: Administration
Reporting To: [Operations Manager/ Admin Head]
Role Overview
We are seeking a detail-oriented and proactive Administrative Assistant with at least 1 year of experience to support the smooth day-to-day operations of our office. The role requires strong organizational skills, report preparation ability, and effective coordination with different departments.
Key Responsibilities
- Prepare professional reports, presentations, and Minutes of Meeting (MoM).
- Manage day-to-day administrative operations, ensuring smooth office functioning.
- Handle incoming phone calls, take and convey messages, and schedule appointments/meetings.
- Organize and maintain company records, files, and databases with accuracy, ensuring data confidentiality and compliance.
- Coordinate with the accounting department to:
- Process payments and verify receipts.
- Assist with invoice handling and follow-ups.
- Work closely with all Heads of Departments (HODs) for inter-departmental coordination and administrative support.
- Assist in office communication, correspondence, and general clerical duties as assigned.
Required Skills & Qualifications
- Bachelor's degree (preferred) or equivalent qualification.
- Good in computers with strong skills in Word and Excel"
- Minimum 1 year of experience as an Admin Assistant or in a similar role.
- Strong skills in report preparation, documentation, and MoM drafting.
- Proficiency in MS Office (Word, Excel, PowerPoint) and office management tools.
- Excellent organizational, time management, and communication skills.
- Ability to multitask, prioritize, and maintain confidentiality.
Personal Attributes
- Professional, proactive, team player and well-organized
- Strong attention to detail and accuracy.
- Pleasant personality with good interpersonal skills.
- An Attitude to learn
Job Type: Full-time
Pay: ₹12, ₹20,000.00 per month
Experience:
- Admin/ HR/ Reception : 1 year (Required)
Location:
- Ernakulam, Kerala (Required)
Work Location: In person
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