Store Incharge

Role & responsibilities

Store Management & Control

• Maintain systematic storage and arrangement of all spare parts with clear labels/identification numbers.
• Issue and receive spares only against authorized requisitions to prevent misuse or theft.
• Ensure real-time entry of every transaction in registers/ERP/software.
• Keep daily issue/receipt logbooks updated and verified.
• Conduct periodic stock verification and submit reconciliation reports.

Spare Identification & Tracking

• Record part number, equipment model, usage purpose, and issuing person details.
• Ensure accurate description of spares to avoid wrong issue.
• Implement and maintain QR code/barcode tagging for spares, shelves, and bins.
• Monitor critical spares stock levels and report to site management for reordering.

Efficiency & Speed

• Ensure spare parts are issued quickly without delays to prevent machine downtime.
• Develop ready racks / fast-moving spares section for frequently used items.
• Coordinate with mechanics/engineers to pre-identify commonly required parts.

Compliance & Security

• Maintain strict access control to the store; only authorized persons allowed.
• Monitor and report any discrepancies, damages, or missing parts immediately.
• Ensure compliance with company policies, audit norms, and safety regulations.

Reporting & Coordination

• Submit shift-wise handover report (Day to Night, Night to Day) to avoid confusion.
• Work closely with site engineers, purchase, and accounts teams for approvals and billing.
• Provide daily/weekly stock and consumption reports to Head Office.

Key Attributes Required

• Strong discipline and sense of accountability.
• Ability to work in pressure conditions (machine breakdowns).
• Detail-oriented no mismatch in part numbers/entries.
• Tech-friendly, able to adopt QR/barcode systems quickly.
• Honest, reliable, and capable of working independently during shifts.

Preferred candidate profile

• Minimum Graduate / Diploma (preferably in Mechanical / Electrical / Mining or related field).
• 35 years experience handling engineering / mining / heavy machinery spare parts store.
• Strong knowledge of spare parts identification (OEM codes, part numbers, etc.).
• Prior experience in inventory management systems (SAP, Tally, ERP, or similar).
• Ability to implement and manage QR/barcode systems for faster issue and tracking.
• Basic computer skills (MS Excel, Email, Data Entry).
• Good written and verbal communication in Hindi and English.
• Physically fit to manage movement within store premises during day and night shifts.