Procurement and Admin Officer
6 days ago
**Company**
At ADEBA TRADING, the welfare of our associates comes first in all our operations. We aim to become the leading distributor and dealer for HORECA products in South India. We welcome you to join as we are hiring for the position of Procurement and Admin Officer.
**Position - Procurement and Admin Officer**
- We are_ looking for a reliable, organized Procurement and Admin Officer to perform day-to-day purchasing, warehousing and administrative duties to support the operations.
As a business support function, the incumbent should have a service mindset and have an anticipation of the demand on her time and effort. This associate must be presentable and needs to have excellent communication skills to both internal and external customers. We are looking for someone who works effectively with minimum or no supervision and shows the initiative to manage multiple tasks simultaneously without becoming overwhelmed even if extended efforts are required.
**Main Responsibilities**
- Negotiation with vendors, issuing purchase orders, and acknowledging receipts of goods & services.
- Monitor Warehousing records, Minimum, and Maximum level and Re order levels and ensure that inventories are at the optimum level.
- Collaborate with and accompany the drivers to ensure on-time delivery of goods to the customers.
- Coordinate with CA to complete statutory compliance GST etc.
- Daily accounting and keeping track of all income, expense, acknowledging payment receipts etc.
- Handling Banking & Treasury functions, making vendor payments, Bank Reconciliation and Petty Cash Expense settlements.
- Daily interaction with Management and taking guidelines for daily admin activity.
- Develop and sustain a level of professionalism among staff and clientele.
- Maintain an organized filing system of paper and electronic documents.
- Prepare and update reports as per the instructions from the higher management.
- Schedule training, meetings, appointments and manage travel itineraries.
- Uphold a strict level of confidentiality.
- Other administrative and procurement duties as required.
**Requirements & Skills**
- Hands-on experience with MS Excel and other accounting software (e.g. Zoho Books)
- Co-coordinating Office functionalities.
- Excellent organizational skills and the ability to manage specific short-term projects.
- Ability to negotiate and coordinate with vendors
- Ability to meet tight deadlines.
- Should be internet and tech-savvy.
**Qualification & Experience**
- Bachelor’s degree
- Minimum of 3 years of experience in a purchasing or admin role.
- Knowledge of basic bookkeeping procedures and familiarity with finance regulations.
- Ability to complete tasks while maintaining all confidentiality requirements.
- Advanced Computer skills in Microsoft Office (Word, Excel, Power Point, and Outlook), Zoho etc., with an ability to become familiar with firm-specific programs and software.
- Strong organizational, project management and problem-solving skills.
- Initiative and multi-tasking abilities.
- Good verbal and written communication in English, Hindi and Kannada.
- Exceptional interpersonal skills with a friendly and professional demeanor.
Pay: ₹20,000.00 - ₹25,000.00 per month
**Benefits**:
- Cell phone reimbursement
- Health insurance
- Internet reimbursement
- Life insurance
- Provident Fund
Schedule:
- Day shift
Supplemental pay types:
- Yearly bonus
**Experience**:
- total work: 1 year (preferred)
Work Location: In person
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