Company Secretary

Be a team leader, guiding the secretarial team on day-to-day functions, keen to learn, can-do attitude, confidence to take ownership of the assigned tasks, ability to handle multiple tasks, and excellent communication skills both oral and written. The ability to communicate and work directly with the Board of Directors is critical. To provide accurate and timely Management Information along with relevant inferences/conclusions to the Top Management. Manage secretarial and statutory compliance requirements of the company. To develop systems and processes for the capture and analysis of relevant financial information to ensure, sound and informed decision-making by the stakeholders.
- **Role & responsibilities:

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- To Maintain Secretarial records of the Company and its periodical update.
- Maintenance and update of statutory Registers and Records.
- To conduct Board, Committees, and General Meetings for the Subsidiary Company.
- To support the Company Secretary in conducting the Board, Committees, Postal Ballot, and General Meetings of the Holding Company.
- Prepare agenda, notes on agenda, and minutes for Board, Committees, and General Meetings.
- To Arrange the documents required from the Secretarial department for other departments such as Marketing, Finance, etc.,
- To Manage filing systems and records within the Secretarial department.
- To Assist in the preparation of the annual report of the company.
- To ensure all the timely compliances of Companies Act, 2013 and rules; compliance under SEBI listing regulations, and RBI norms.
- To prepare notices, agenda, and other back-up papers for convening the Board Meetings, General Meetings, and various Committee Meetings and preparation of all relevant documents. To prepare minutes of the Board, Committee & General Meetings.
- To ensure preparation, maintenance, and updating of various statutory records, returns, and other documents as applicable under the Companies Act, RBI guidelines, SEBI Law, and supervising of MIS of various information.
- Formulating and executing Corporate Governance code and preparing and maintaining the relevant backups and records.
- Arranging to compile and provide information/inputs required by other departments and providing Stakeholders satisfaction.
- Inter-departmental - legal, Finance, Accounts, Tax, etc., and providing necessary information. Ensure all compliance includes filing the forms.
- Preparation of Annual Reports, Notice, agenda, Directors' reports, and documents related to Directors like declaration u/s 274 (1)(g) and ensuring compilation and regular update of all statutory records.
- To handle audit of statutory & Secretarial records by statutory auditors, to handle due diligence of records by external agencies/law firms ensuring smooth functioning of the department.
- Keeping updated on recent modifications/amendments in Company Law, rules & regulations.
- Advising on good governance practices and compliance with Corporate Governance norms as prescribed under various Corporate, Securities, and other Business Laws, Regulations, and guidelines made there under.
- **Key Skills:

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- Good verbal and written communication skills.
- Commercial awareness.
- Meticulous attention to detail and the ability to work well under pressure.
- Ensure timely arrangement of Meetings of the Board or its Committees and Shareholders and preparing agenda & minutes thereof.
- Interpersonal skills and the ability to work with people at all levels.
- Influencing skills.
- Excellent organization and time management.
- An ability to take initiative.
- A flexible and practical approach to work.
- Discretion when handling confidential information
- Maintain a diplomatic approach towards issues.
- Confidence to provide support to high-profile company staff and board members.
- Excellent Communication & Presentation Skills.
- Discretion when handling confidential information
- Good Knowledge of Accounts, Finance, and Law
- **Qualification and Experience:

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- EDUCATION: Bachelor's Degree and Qualified Company Secretary - Must
- PREFERENCES: LLB Graduation. Experience in NBFC / Insurance/ Listed Companies (mid cap, small cap listed companies)
- EXPERIENCE: 2 years - 4 years

**Job Types**: Full-time, Permanent

Pay: ₹30,000.00 - ₹35,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Leave encashment
- Life insurance
- Paid sick time
- Provident Fund

Schedule:

- Day shift
- Morning shift

Supplemental Pay:

- Yearly bonus

Ability to commute/relocate:

- Vasant Kunj, Delhi, Delhi: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 2 years (required)

**Location**:

- Vasant Kunj, Delhi, Delhi (required)

Work Location: In person

Application Deadline: 05/10/2024
Expected Start Date: 04/10/2024