Logistics

Scope Of Work*- Primary- Shared Across Functionally- Manage Overseas & Inland transportation of General and ODC Project Material.
- Prepare Proposal stage Logistic Plan for ODC items based on list of ODC given by Proposal Team.
- Study Logistics requirement for ODC and prepare cost estimate for the same.
- Prepare procedures as per ITB requirements and provide the same to PPM.
- Identify the necessity of route survey in consultation with Proposal Manger, PM & PPCH.
- Identify agency for route survey and finalise the order on the agency in consultation with PPCH.
- Participate in route survey (in consultation with PPCH) depending on criticality.
- Study the route survey report issued by Agency and highlights the criticality, cost and transportation time specific to each ODC to PPM, PPCH & Proposal Manager.
- Prepare Project Specific Logistic Plan
- Prepare Project Specific Packing & Marking Instructions.
- For ODC items identify and recommend Logistics options on basis of lead time, reliability and freight costs in line with the logistics plan prepared during proposal.
- Provide transportation / shipping duration to PPM / PMT for Project scheduling.
- Analyse and leverage logistics spend for better terms from Suppliers
- Send RFQ, prepare CBE and finalise order on LSP for ODC items in consultation with PPCH.
- Provide inputs on logistics related risks, if any to PPM.
- Include necessary information in “List of Goods” and provide the same to PPM / PMT for obtaining Import License.
- Identify need for obtaining Licenses for importing “Restricted items” and carry-out necessary formalities for the same through Import Department, Powai.
- Reconciliation of A.R.E. Forms.
- Maintain procedural and documentation requirements for import / export, export benefits, duty drawback etc.
- Undertake feasibility surveys and route surveys esp. for ODC/OWC once again, as required.
- Study the Route Survey Report. Verify the proposed transport methodology suggested by LSP, the requirement of By-passes, strengthening of bridges / culverts / other civil works and list of permits required. Finalise marching path of the ODC from the Project site gate to the unloading area as per recommendations of LSP.
- Registration of License with Customs in co-ordination with Import Dept., Powai.
- Ensure reconciliation of License with statutory authority in consultation with PMT / Import Dept.
- Liaise with EXIM Dept. - Powai / CHA for timely Custom clearance of consignment in India.
- Liaise with EXIM Dept. - Powai for documentation formalities for export.
- Inform requirement of transportation saddles to Buyer for ODC.
- Ensure compliance to Government & statutory requirements.
- Co-ordinate with LSP for timely pick-up of consignments. Give advance intimation to LSP for likely readiness date of ODC/OWC.
- Co-ordinate expediting and tracking activities with LSP.
- Relationships Management*- Internal- External- Employees- Customer, Vendors, Government agencies- Key Result Areas*- Execution & monitoring the order on LSP.
- Monitor the progress of receipt of Permits from various authorities involved and other activities for ODC/OWC transportation.
- Inspection & selection of handling & transportation equipment such as Cranes, Jacking System, Mechanical Trailers, Hydraulic Axles, Prime Movers, Barges, Tugs etc.
- Ensure timely mobilization of resources and transport equipment.
- Keep a daily track of movement of ODC/OWC.
- Prepare Regular updates / Shipping Status Report covering movement of Inland & Overseas cargo.
- Issue Alerts on delays during transportation, clearance etc.
- Periodic review performance of LSP and initiate course correction.
- Issuing RPs to LSP and Reconciliation of the same.
- Certifying invoices of LSP, make Payment Request and ensure timely payment to LSP.
- Obtain documents from LSP necessary for Insurance Claims.
- Ensure return of empty containers as per agreed schedule.