Admin Officer/ Agm Admin

7 days ago

Ludhiana Punjab, India DCM Group of Schools Full time

The Administrative Officer is responsible for managing and coordinating all administrative operations of the school, including supervision of sub-staff, housekeeping oversight, record maintenance, procurement, facility management, and compliance with operational protocols. The role demands strong organizational, communication, and leadership skills to ensure smooth and efficient functioning of day-to-day school operations.

**Key Responsibilities:1. Sub-staff Management**:

- Maintain and update sub-staff attendance and biometric records.
- Process leave requests and substitute arrangements.
- Manage sub-staff files, contracts, renewals, police verifications, and appointments.
- Coordinate sub-staff interviews, training, appraisals, and role assignments.
- Conduct uniform checks and manage issuance.

**2. Housekeeping Oversight**:

- Ensure cleanliness of the entire campus including:

- Classrooms, corridors, toilets, rooftops, domes, parnalas, and special areas like the auditorium and multipurpose halls.
- Implement and review daily, monthly, and fortnightly housekeeping plans.
- Supervise housekeeping group work and maintain photographic records.
- Handle procurement and issuance of housekeeping material.

**3. Infrastructure and Facility Management**:

- Conduct routine rounds and inspections of the school premises.
- Ensure cleanliness and maintenance of guest rooms and administrative areas.
- Monitor solar panel cleaning and other maintenance adherence.

**4. Inventory and Procurement**:

- Maintain ledgers, stock, and sub-stock registers.
- Procure and issue material and uniforms in coordination with vendors.
- Manage furniture and almirah allocation and records.
- Update guest house inventories and advance ledgers.

**5. Record-Keeping and Documentation**:

- Update and inspect the Record Room and manage document disposal.
- Maintain all administrative files including key registers, sub-staff records, advance ledgers, and duty rosters.
- Ensure accurate coding and management of keys.

**6. Event and Logistics Coordination**:

- Support event planning and execution within the school.
- Supervise mid-day and general arrival/dispersal procedures.
- Coordinate with vendors and service providers for logistics support.

**7. Compliance and Reporting**:

- Ensure adherence to all operational and safety policies.
- Liaise with banks, external vendors, and government bodies as needed.
- Submit regular reports to senior management with updates and observations.

**Qualifications and Experience**:

- Graduate degree in Business Administration, Management, or related field.
- Minimum 3-5 years of experience in school or institutional administration.
- Proficient in MS Office Suite and school ERP systems.
- Strong communication, coordination, and problem-solving skills.

**Desirable Attributes**:

- Ability to multitask and handle pressure.
- Detail-oriented with strong documentation skills.
- Capable of handling sensitive information with discretion.
- Team leadership and ability to work across departments.

Pay: ₹20,000.00 - ₹50,000.00 per month

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

Application Deadline: 15/05/2025
Expected Start Date: 15/05/2025

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