Project Support Assistant Ind

2 days ago

Chennai Tamil Nadu, India Grundfos Holding AS Full time

Would you like to work in an international, innovative organization, where we produce high-quality solutions and are constantly looking to enhance existing and develop new offerings?

**What is the job about?**

The Project Support Assistant is an advanced admin function to capture all project resources on project systems (SAP CRM/SAP PS/SD) and ensure coordination between proposals manager, project manager, customer, 3rd party suppliers, contractors and document handling.

Specifically, you will work to:

- Accountable for all the logistic in project:

- Quoting and fulfilment for transportation, packaging, customs fee, transit costs, etc.
- Ensuring packaging and marking requirements are quoted correctly and fulfilled (either in Grundfos factories or subcontracted)
- Customer inspections at warehouse
- Customer logistic point of contact
- Customs management: check and advice special export documentation with the factory like Bill of lading, export invoices etc when needed to be done in customs.
- Cost calculation and number of containers LCL and FCL (Transit company cost) to be able to quote and to book the needed
- Managing and controlling project status in regards to this tasks.
- Ensuring that all project bill of materials is purchased and arrived on time
- Credit letter issuance and control for Export projects and credit letter documentation
- Timesheets control for all project team and recording.
- Accountable for the customer documentation management and fulfilment in project order (control of revisions, documentation platform maintenance, etc)
- Documentation control (platform management, control of revisions, due date for documentation issuance, etc)
- Issuance Logistic and packing lists documentation per project needs
- Formatting project documentation per customer templates
- Chamber of commerce origin certificates
- SAP (PS and SD) order handling inside PS module, for sales order, purchase orders, PS module., and SAP CRM update data, inbounds and outbounds
- Delivery time improvements requests
- Invoicing per billing milestones achievement and per project invoicing instructions requirements: documentation, format of the invoice, invoicing platforms
- Embargo control for projects fulfilling exports policy (non us components, non standard banks accounts, supporting payment milestones)
- Contract signature management and document storage for 5 years
- Other ad-hoc tasks or project as and when required

**Your Background**
- Bachelor’s in Engineering/Master’s degree in Business with at least 5+ years of experience from a large international company working in admin/coordinator role.
- Exceptional interpersonal skills with the ability to effectively collaborate with cross-functional teams, ensuring alignment with the project vision and goals
- Strong verbal and written communication skills in English and other languages a plus

**Do you want to learn more?**

This position is based out of **_Chennai_**. If this sounds appealing to you, please upload your CV/resume and cover letter today via our Careers portal.

If you want to dig deeper into the Grundfos universe, please visit us on LinkedIn or Youtube and to get to know some of your future colleagues and why they appreciate working at Grundfos, check out Meet our people.

We look forward to hearing from you.

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