Clinical Operations Logistic Assistant

**Clinical Operations
- Logistic Assistant (COLA)**

**Location
- Bangalore**

Are you an experienced medical professional and passionate about Medical Affairs? Does being part of a growing, yet dynamic environment excite you? Are you adept in implementing the medical affairs strategy in the country? If yes, then you may be the one we are looking for as Medical Advisor for Novo Nordisk India.

**The position**

As a Clinical Operations -Logistics Assistant, you have to support to the CDC-PMs, Study Start-Up Team, CTAs and CRAs in relevant aspects of trial start-up, execution and closure, and facilitate timely clinical project administrative deliverables as per timelines and quality.

You will also be responsible to - Preparation of contracts and agreements, obtaining necessary signatures and upload to electronic systems.
- Provide status of payments and lab kit or any other study related supplies during or before project meetings
- Support in arranging local IM and other departmental meeting or related activities. Attend relevant department meetings and teleconferences, including preparation and distribution of minutes.
- Order and shipment of trial related supplies and/or documents as per CRA’s/PM’s requests (e.g. needles, informed consent forms, diaries etc.)
- Maintaining trackers of invoices and payments under guidance of CTA/CTA Manager. Review Invoices & follow-up until the payment is done to site/vendor. Share payment confirmations with monitors/PMs or sites. Update master expense tracker at project level.
- Initiate payments to investigator and sites as per the signed contracts, keep tracking of all invoices and support study CTAs/ study team on status of invoices.
- Corresponding with Internal Dept etc. including finance, procurements, and admin for logistic issues. Procurement of materials from vendor (e.g. taking quotes, generating PO) and follow up till delivery to Site/office
- Correspond with External vendors related to Clinical Operations such as Translation vendors, printing vendors, courier company/agency, customs clearance vendors/Clearing and Forwarding Agencies (CFA).
- To coordinate with global and local courier teams to support with export/return of study material to the supplier. Provide required documents for customs, technical write-up communication with agents and query handling).
- Filing/archival of important correspondences and mails.
- Coordinate logistic, insurance documents, signatures, payment, material shipment and document completion between Clin-Ops team and other stakeholders.
- Participate, support and actively contributes to continuous process improvement and best practice within clinical operations team, promoting financial, operational efficiency and effectiveness.
- Acting as a back-office contact person for clinical team in their absence.

**Qualifications**
- Bachelor’s degree in commerce, science, business administration, arts, humanities or any related field
- At least 1-2 years of experience supporting admin & finance function.
- Good knowledge of accounting, excel tracking, dashboards, power point presentations & trending of the data
- Intermediate data management skills including Computer literacy (word, excel, and power point as the Minimum)
- Good Communication and Interpersonal skills

**About the department**

The Clinical, Medical and Regulatory (CMR) department at Novo Nordisk is one of the most diverse and collaborative groups within the organization. From health-care-provider interactions and developing and implementing regulatory strategies with the FDA to providing medical education and collecting data to support efficacy and new product development, CMR is involved. The one thing that keeps us all marching to the same beat is our patient-centered focus. At Novo Nordisk, you will help patients around the world. As their needs evolve, so does our challenge to find better and more innovative ways to improve their quality of life. We’re changing lives for a living. Are you ready to make a difference?

**Working at Novo Nordisk**

At Novo Nordisk, we use our skills, dedication and ambition to help people with Diabetes, Obesity, Haemophilia and Growth Hormone Disorders. We offer the chance to be part of a truly global workplace, where passion and engagement are met with opportunities for professional and personal development.

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.

Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, reli