Admin Executive

1 week ago

Vadodara Gujarat, India KK HR services Full time

Experiance : 2-5 Years
**Key Responsibilities**:

- **Office Management**:

- Oversee daily office operations, ensuring a clean, organized, and efficient working environment.
- Manage office supplies, including inventory tracking, ordering, and restocking.
- Coordinate maintenance of office equipment, including computers, printers, and phones.
- Handle incoming and outgoing mail, packages, and courier services.
- **Calendar and Schedule Management**:

- Manage and maintain calendars for executives, ensuring that appointments, meetings, and deadlines are met.
- Schedule meetings, conferences, and travel arrangements, including accommodations and transportation.
- Organize internal and external events, including team meetings, training sessions, and client visits.
- **Document Management**:

- Prepare, format, and proofread documents, presentations, and reports for internal and external use.
- Maintain an organized filing system (both physical and electronic), ensuring that records are easily accessible.
- Handle confidential and sensitive documents with discretion and professionalism.
- **Communication and Liaison**:

- Manage and prioritize inquiries, ensuring that all communications are handled promptly and professionally.
- Assist in the preparation and coordination of reports and presentations for management.
- **Support to Senior Management**:

- Provide administrative support to senior executives or departments, including preparing materials for meetings and assisting with project coordination.
- Maintain confidential information, such as contracts, meeting minutes, and financial documents.
- **Event Planning and Coordination**:

- Coordinate company events, meetings, and conferences, including arranging venues, catering, transportation, and accommodations.
- Organize and manage company functions such as staff retreats, workshops, and holiday events.
- **Financial and Budgetary Support**:

- Assist with managing office expenses and maintaining budget records.
- Process invoices, track expenses, and liaise with the accounting department to ensure timely payments and reimbursements.
- Prepare and submit expense reports for management review.
- **Human Resources Support**:

- Assist with employee onboarding, including preparing welcome materials and coordinating new hire paperwork.
- Maintain employee records, track attendance, and assist with payroll processing as needed.
- Organize training sessions, workshops, and team-building activitie

**Job Types**: Full-time, Permanent

Pay: ₹15,000.00 - ₹20,000.00 per month

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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