Executive

5 days ago

Hyderabad Telangana, India Sai Life Full time

**Proposed Role and Key Deliverables**

**Proposed Role**:Team Member - New Joiner Induction Experience & Data Management

This role with end-to-end ownership of new joiner onboarding and compliance documentation

**Induction & Onboarding**
- Anchoring “Sai Pravesh” - weekly new joiner Induction Program.
- Coordinating logistics, materials, and stakeholder readiness for induction.
- Welcoming new joiners, guided site tours, and end-to-end documentation compliance (bank accounts, PF / ESI, confidentiality agreements, document uploads in Darwinbox, etc.).
- Verification of Aadhaar-PAN linkage and communication of discrepancies.
- Coordination with Admin, Factory Medical Officer (if required), IT, and other stakeholders for seamless onboarding.
- Maintaining induction checklists.
- Providing responses to basic new joiner queries and redirecting other queries to HRBPs.
- Tracking and issuance of T-shirts, mugs, safety shoes, and other Welcome Kit items.

**Reimbursement & Claims Support**
- Verification, submission and tracking of Night Stay Allowance claims (Bidar).
- Collection, verification, processing and tracking of:
o Medical claims

o Relocation claims

o Travel reimbursement forms
- Employee record scanning records and monthly reporting to Corporate HR.

**Darwinbox & Compliance**
- Timely updates of new joiner information in Darwinbox.
- Updating of reporting manager and roles, emergency contacts, PF declarations, etc.
- Uploading of joining documents.
- Maintenance of HR Compliance Tracker and Legal Inspection Checklists.

**Other Support**
- Support for employee engagement initiatives and HR operational tasks as assigned.

**4.**Success Metrics**

**Onboarding Efficiency & Experience**
- 100% on-time execution of weekly Sai Pravesh sessions as per schedule.
- 90%+ positive feedback from new joiners in induction surveys.
- Zero delays in new joiner kit availability (T-shirts, mugs, safety shoes, etc.).
- 100% compliance in guided site tours.

**Documentation & Statutory Compliance**
- 100% Completion of joining formalities within 2 working days of joining.
- 100% Accuracy in Aadhaar-PAN linkage tracking and issue resolution.
- Zero Misses in PF / ESI / Bank account opening, confidentiality agreements, and Darwinbox uploads.
- Zero non-compliances w.r.t. onboarding flagged during internal / external audits.

**Stakeholder Coordination**
- 100% timely intimation to IT, Admin, and Talent Acquisition for each new joiner.
- < 24-hour turnaround time for query redressals w.r.t. documentation clarifications.
- Zero escalations from internal stakeholders related to induction readiness.

**Reimbursement & Claims Processing**
- 100% accuracy in claims verification and submission.
- Timely submission of monthly tracker to HR Operations Lead with zero slippages.

**HR System Hygiene (Darwinbox)**
- 100% data completeness in Darwinbox records for new joiners.
- Timely sharing of scanned documents with Corporate HR.
- Zero gaps during internal / external audits pertaining induction process.

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