Textile Exchange Coordinator

4 days ago

Noida, India Bureau Veritas Full time

Conducting on-site Textile exchange audits, social audits, security audits and environment audits as a leader or a member of the audit team - Performing all audit procedures, such as opening meeting, factory tour, workers interview, documents review, closing meeting etc. as per the guidelines / Field instructions.
- Fully understand and follow the client’s requirements and company SOP, WI etc.
- Guide and monitor onsite performance of Associate Auditor during audit process as per BV SOP and guidelines.
- Give feedback to trainer/N+1/Back office about performance of associate auditor to plan improvement training.
- Effective communication with office staff and factory representative.
- Ensure to collect all required Images/hard copy of documents from the facility has SOP’s and BV protocols.
- Prepare assigned audit report which are complete, comprehensive and presented in a manner consistent with BV guidelines.
- Ensure that submit report package along with employee interview sheet/filled list of documents/age-wage sheet etc. within report TAT for review.
- Ensure to respond reviewer’s query at earliest to meet report TAT to client. In any case response should not be delayed for more than 24 hours. In any circumstance if further delay is expected then intimate review team and N+1 with reason and further course of action.
- Ensure to respond client’s query at earliest. In any case response should not be delayed for more than 24 hours. In any circumstance if further delay is expected then intimate review team and N+1 with reason and further course of action.
- If report is assigned to you, then ensure to collect all documents/images/audit folder from co-auditors on the day of audit to ensure no hassle in report preparation.
- Ensure to submit Alert Notification, JCS, 2 minutes safety documents, etc. within stipulated time.
- Ensure to E-file all images/documents in readable condition on office server as per BV guideline and procedure within 1 weeks of the audit.
- Ensure to submit hard copy of audit folder to concern responsible person in back office as per BV guideline and procedure within 4 weeks of the audit.
- Coordinate with back office staff/agents for timely arrangements for out station travelling.
- Ensure to submit travelling bills in timely manner (within 1 weeks of the audit).
- Ensure to complete all assigned my learning trainings, onsite observations, class room trainings in stipulated time as per training plan.
- Ensure to reach facility within 30 minutes of office hours starts and audit is completed in stipulated working hours. Delay in reaching to facility or delay in completion of audit should be communicated to respective coordinator and to N+1 as required.
- Ensure confidentiality of information obtained during the course of employment in BV.
- Ensure to update your KPI’s (objectives) in success factor. Review your monthly performance and take necessary actions to achieve defined KPI’s.
- Ensure to update your development plan. Work with your trainer and N+1 to achieve your development objectives.
- Represent Bureau Veritas in front of clients, facilities/suppliers independently during audits. Collect confidential details, prepare reports, sign onsite CAP reports on behalf of Bureau Veritas and share it to the facilities/suppliers on the day of audit. Working independently and Supervise during audit. Ensure to fallow all rules and regulations of Bureau Veritas to meet your Job responsibility expectations.

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