Import Documentation Operations

1 week ago

Faridabad Haryana, India Colossustex Private Limited Full time

**Key Responsibilities**:
**1. Purchase Order & Supplier Coordination**
- Update BRS (Buyer's Requirement Sheet) on receipt of Proforma Invoice (P/I).
- Issue and dispatch signed Purchase Orders (P.O.) and P/Is to suppliers and collect countersigned copies.
- Verify product descriptions, specifications, and other terms in P.O. and P/I; seek clarifications if needed.
- Share complete shipping instructions and document requirements with suppliers promptly.

**2. Payment, L/C & Shipment Scheduling**
- Coordinate with the accounts department for arranging advance payments or Letters of Credit (L/C).
- Send L/C or advance details to suppliers on the same day of receipt.
- Confirm expected delivery dates with suppliers and update internal marketing/logistics teams.
- Invite freight quotations from minimum four freight forwarders and finalize 5 days before dispatch.

**3. Documentation Handling & CHA Coordination**
- Review and approve supplier’s draft documents ensuring accuracy in HSN codes and product descriptions.
- Forward final shipment documents to CHA (Customs House Agent) and coordinate for additional documents if required.
- Approve draft Bill of Entry and file the final version after receiving OC (Out of Charge).
- Communicate all payment obligations (duty, freight, etc.) to accounts before 4 PM.
- Notify warehouse and marketing teams in advance regarding clearance and unloading schedule.

**4. Logistics & Clearance Coordination**
- Arrange trucks for clearance immediately after receiving OC or based on expected clearance date.
- Perform early truck checks and coordinate with warehouse team for timely unloading of goods.
- Ensure truck delays or unloading mismanagement are avoided through proactive planning.

**5. Vendor Bill Management & Documentation**
- Collect and upload vendor bills on Zoho system against the respective P.O.
- Submit all bills to accounts within the standard processing timeline.
- Maintain organized and complete documentation files for every shipment.
- Ensure file audit readiness by completing documentation before the 25th of each month.

**Job Types**: Full-time, Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

Application Question(s):

- What is your current CTC ?
- What is your Expected CTC ?

**Language**:

- English (required)

Work Location: In person

  • Import Documentation Executive

    3 days ago

    Faridabad, India National Placement Full time

    We Have Urgent Vacancy of Import Documentation Executive.. **Salary**: ₹15,000.00 - ₹25,000.00 per month Schedule: - Day shift **Experience**: - Import Documentation: 2 years (preferred) **Speak with the employer** +91 9891170003

  • Import Documentation Executive

    21 hours ago

    Faridabad, India AKS eximtrade ss and services Pvt ltd Full time

    Documentation for logistic company (import/export) Good in English. Only Experienced person required experience : 2-5 years knowledge of : IGM, BL, MBL, HBL, Custom documents etc **Salary**: ₹15,000.00 - ₹35,000.00 per month **Benefits**: - Cell phone reimbursement Schedule: - Day shift Supplemental pay types: - Yearly bonus Ability to...

  • Import Documentation Freight Forwarder

    2 weeks ago

    Surajkund, Faridabad, Haryana, India AKS eximtrade ss and services Pvt ltd Full time

    Freight forwarding Import logistic documentation (shipping) In import export logistic company Location : Greenfield Faridabad Pay: ₹15,000.00 - ₹45,000.00 per month **Benefits**: - Cell phone reimbursement Schedule: - Day shift Work Location: In person

  • Import/Export Operations

    3 weeks ago

    Faridabad, India Bharrgava Global Full time

    Job Overview:- We are seeking an experienced Executive for Import Export Operations to join our team in Faridabad. This full-time role requires a professional with 4 to 6 years of relevant experience. The candidate will play a crucial part in managing and optimizing the import-export processes, ensuring efficiency and compliance with all regulations. This...

  • Import Executive

    2 weeks ago

    Faridabad, Haryana, India Placement hub Full time

    We are hiring for EXPORT EXECUTIVE Salary - 25K Expr - Min 2 Year Location - Faridabad Industry - Comsmecuticals Roles and Responsibilities of an Export Executive - Research, develop, and manage export business plans, trade agreements and export strategies. - Ensure compliance of import and export laws and regulations. - Handle documentation, such as...

  • Import Edi Executive

    2 weeks ago

    Haryana, India SG Logistics Full time

    Job Descriptions: - Created Export/Import Documents such as commercial Invoices, Packing Lists, Bill of lading, Certificate of origin. - Assisting in the preparation of Shipping Instructions and other related documents. - Prepare and process EXPORT/IMPORT documentations according to custom regulations. - Cargo monitoring through various stages until...

  • Export Documentation Executive

    1 week ago

    Faridabad, Haryana, India Manav Management Group Full time

    1. Coordinate with the team on calls & mails 2. Exp. of 2-3 years in Export/ import 2. Communication good - english 3. Document knowledge - Shipment & Bank payment 4. Knowledge of PI Pay: ₹20,000.00 - ₹25,000.00 per month **Benefits**: - Provident Fund Supplemental pay types: - Joining bonus - Performance bonus Application...

  • Operations & Compliance Executive

    22 hours ago

    Faridabad, Haryana, India ELITE STEELS PVT LTD Full time

    About Us: At **Elite Steels Pvt. Ltd.**, operating under the trusted brand **Elite Cranes — Perfect Lifting Solutions**, we don’t just manufacture cranes—we engineer the backbone of India’s industrial strength. With a proud legacy of **34+ years**, we lead as one of India’s foremost providers of **EOT Cranes**, **Electromagnets**, and specialized...

  • Senior Logistics Manager

    2 days ago

    faridabad, India SB eCommerce Solutions Pvt Ltd Full time

    Company Description SB eCommerce powers global print-on-demand for tech accessories. With manufacturing hubs in India, China, and the USA, we deliver branded and white-label fulfillment for phone cases, AirPods covers, and more. As we scale, we’re looking for a Logistics Manager who understands not just how to move goods — but how to do it smart, fast,...

  • Senior Logistics Manager

    5 days ago

    Faridabad, India SB eCommerce Solutions Pvt Ltd Full time

    Company Description SB eCommerce powers global print-on-demand for tech accessories. With manufacturing hubs in India, China, and the USA, we deliver branded and white-label fulfillment for phone cases, AirPods covers, and more. As we scale, we’re looking for a Logistics Manager who understands not just how to move goods — but how to do it smart, fast,...