Import Documentation Operations

2 days ago

Faridabad Haryana, India Colossustex Private Limited Full time

**Key Responsibilities**:
**1. Purchase Order & Supplier Coordination**
- Update BRS (Buyer's Requirement Sheet) on receipt of Proforma Invoice (P/I).
- Issue and dispatch signed Purchase Orders (P.O.) and P/Is to suppliers and collect countersigned copies.
- Verify product descriptions, specifications, and other terms in P.O. and P/I; seek clarifications if needed.
- Share complete shipping instructions and document requirements with suppliers promptly.

**2. Payment, L/C & Shipment Scheduling**
- Coordinate with the accounts department for arranging advance payments or Letters of Credit (L/C).
- Send L/C or advance details to suppliers on the same day of receipt.
- Confirm expected delivery dates with suppliers and update internal marketing/logistics teams.
- Invite freight quotations from minimum four freight forwarders and finalize 5 days before dispatch.

**3. Documentation Handling & CHA Coordination**
- Review and approve supplier’s draft documents ensuring accuracy in HSN codes and product descriptions.
- Forward final shipment documents to CHA (Customs House Agent) and coordinate for additional documents if required.
- Approve draft Bill of Entry and file the final version after receiving OC (Out of Charge).
- Communicate all payment obligations (duty, freight, etc.) to accounts before 4 PM.
- Notify warehouse and marketing teams in advance regarding clearance and unloading schedule.

**4. Logistics & Clearance Coordination**
- Arrange trucks for clearance immediately after receiving OC or based on expected clearance date.
- Perform early truck checks and coordinate with warehouse team for timely unloading of goods.
- Ensure truck delays or unloading mismanagement are avoided through proactive planning.

**5. Vendor Bill Management & Documentation**
- Collect and upload vendor bills on Zoho system against the respective P.O.
- Submit all bills to accounts within the standard processing timeline.
- Maintain organized and complete documentation files for every shipment.
- Ensure file audit readiness by completing documentation before the 25th of each month.

**Job Types**: Full-time, Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

Application Question(s):

- What is your current CTC ?
- What is your Expected CTC ?

**Language**:

- English (required)

Work Location: In person

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