Stenographer and Assistant

1 week ago

Shyambazar Kolkata West Bengal, India Institute of NeuroDevelopment Full time

**Position**: Stenographer and Assistant to the Managing Director

**Location**: Sovabazar, Kolkata
**Type**: Full-time
**Experience Required**: 1-3 years preferred (freshers with excellent skills may apply)

**About the Role**:
We are seeking a highly organized, process-driven, and detail-oriented professional to work closely with the Managing Director (MD). You will be the MD’s shadow in all meetings, ensuring every instruction, commitment, and plan is clearly recorded, systematized, allocated, and tracked to completion.

This is a high-responsibility role that directly impacts the efficiency, execution, and accountability across the organization.

**Key Responsibilities**:

- **Live Meeting Documentation**:

- Attend and take down detailed minutes of all meetings the MD is part of
- Record verbal instructions in real-time with speed and accuracy
- Capturing meeting notes, making the records fast available on system.
- **Task System Integration**:

- Enter instructions, decisions, and action items into the organization’s workflow system
- Create task assignments for relevant team members
- **Delegation & Follow-up**:

- Assign timelines and owners to each task
- Track execution progress and send timely follow-ups
- Escalate delays or gaps with solutions
- **Process Support & Communication**:

- Act as the bridge between MD and the rest of the team
- Ensure all communications from the MD are structured, timely, and actionable
- Support SOP documentation and process alignment initiatives

**Additional Responsibilities**:

- **Schedule Management**:

- Maintain and organize MD’s calendar
- Coordinate internal and external meetings, ensuring clear agenda and preparation
- **Confidentiality & Discretion**:

- Handle sensitive information with utmost confidentiality
- Maintain professional decorum while interacting with internal and external stakeholders

**Skills & Requirements**:

- Fast and accurate note-taking or shorthand skills
- Strong command over written and spoken English
- High attention to detail and ability to organize information logically
- Experience with task tracking tools, Excel/Sheets, and documentation systems
- Ability to work with mínimal supervision and manage multiple priorities
- Calm, composed, and dependable under pressure
- Strong process orientation and commitment to deadlines

**Growth & Value Proposition**:

- Work closely with the leadership of a pioneering neurodevelopmental institute
- High visibility role with long-term potential for operational or leadership pathways
- Learn advanced systems-thinking, task mapping, and people coordination firsthand
- Opportunity to build deep process and communication mastery

**Job Types**: Full-time, Permanent

Pay: ₹12,000.00 - ₹30,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Paid time off

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus
- Yearly bonus

Application Question(s):

- Current CTC. Expected CTC.

**Experience**:

- working with computers: 1 year (required)
- Stenography or note taking: 1 year (required)
- Personal assistant, Executive Assistant or Coordination: 1 year (preferred)

**Language**:

- Bengali (required)
- English (preferred)

Work Location: In person

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