Subcontracts Administrator Iii

**Job**Summary**

A Subcontract Administrator III for commercial programs will be responsible for the full lifecycle management of subcontracts, from acquisition planning and source selection to negotiation, administration, and closeout. This role ensures that all subcontracting activities comply with organizational policies, commercial regulations, and program requirements, while effectively managing financial, schedule, and performance risks.

**Principal Accountabilities**
- Coordinate, develop, and produce subcontract documentation such as subcontracts, agreements, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums, justifications, determinations, special contract provisions, representations, certifications, and correspondence.
- Prepare and issue Requests for Proposals (RFPs), evaluate supplier proposals, and conduct cost/price analyses to ensure fair and reasonable pricing.
- Monitor subcontractor performance, track deliverables, and ensure compliance with contract terms, schedules, and quality standards
- Manage and maintain accurate subcontract files and records, including modifications, correspondence, and audit documentation
- Provide contractual guidance and training to internal teams and serve as a liaison between Finance team and program management
- Ensure cost or price analysis is conducted and adequately documented to ensure fair and reasonable price.
- Review, edit, and approve statements of work and task specifications for thoroughness and accuracy.
- Prepare and process field subcontractor timesheets in accordance with corresponding Purchase Orders (Pos), ensuring accuracy and compliance with contractual terms.
- Coordinate the dispatch and call-out services subcontractors as required, based on instructions from Amentum Technical Supervisor and client requests.
- Receive and process vendor invoices via OnPoint, other systems, or mail, ensure accuracy of Time and Material rates, verify supporting documentation (purchase orders, material receipts, work completion), coordinate with vendors to resolve discrepancies, upload all relevant paperwork, approve invoices for managerial review, and update SWO task spreadsheets with corresponding charges.
- Regularly review Maximo for assigned tasks or projects requiring subcontract coordination; verify subcontractors are approved Amentum vendors with current subcontracts and Avetta registration (if new), and initiate vendor setup with Amentum Procurement as needed while preparing required subcontract service paperwork and scheduling work with vendors.
- Assist in starting a beta test of a new program to moving various task-based subcontractor responsibilities to the Right Shore. Manage transition process and audit processes and task results for viability and correction if needed. Oversee the processes for the Commercial Operations group. Modify processes when needed, train employees, and become the point of contact (POC) between Amentum Commercial Operations subcontracting and the Right Shore.
- Perform any other relevant duties as assigned to the position by senior management.

**Reporting Relationships**

**Title of Direct Report(s)**: No**

**Title of Supervisor**:Director Of Operations or his/her designee

**Knowledge & Skills**
- Proficiency in Microsoft Office Suite and procurement/ERP systems (e.g., Costpoint, Maximo)
- Good interpersonal and communication skills with the ability to communicate effectively with all levels throughout the organization.
- Excellent attention to detail with high aptitude for detailed problem solving.
- Ability to work independently, exercise sound judgment, and manage multiple priorities in a fast-paced environment

**Experience & Education**
- Bachelor’s degree in Business Administration, Supply Chain Management, Engineering, or a related field and at least 8+ years of job-related experience or equivalent. MBA preferred
- Strong knowledge of various subcontract types (Fixed Price, Cost-Plus, Time & Materials, etc.) and commercial contracting practices.
- Experience in working in a customer-oriented professional environment.
- Experience working cross-functionally with program managers, finance, legal, technical teams, and external vendors to align subcontract terms with program goals.
- Understanding of applicable commercial contract regulations, audit requirements, and reporting standards.
- Demonstrated ability to negotiate effectively with vendors and subcontractors, resolve disputes, and communicate clearly with internal and external stakeholders.
- Previous US government contract experience and good working knowledge and a strong understanding of Federal Acquisition regulation preferred.

**Physical Requirements/Working Environment**
- Typically requires regular office hours but will occasionally require overlap with US time zones for attending calls, coordination with vendors and program teams.

**Travel**
- As per the requirement of Programs, the post h