Back Office Assistant

3 days ago

Sriperumpudur Chennai Tamil Nadu, India Gestamp Automotive Chennai Pvt Ltd Full time

A Back Office Assistant manages administrative and operational tasks to support an organization's front office staff, ensuring smooth internal operations by handling data entry, filing, record-keeping, and inter-departmental coordination.
- They support management by preparing reports and presentations, managing office supplies, and coordinating with vendors, while also contributing to process improvements and maintaining dataaccuracy and security.
- Key Responsibilities:

- Administrative Support: Perform data entry, organize and maintain files and documents, and manage office supplies and petty expenses.
- Record-Keeping: Maintain accurate and up-to-date records of important company information and documents.
- Communication: Coordinate with different departments, stakeholders, and vendors to ensure efficient workflow and timely communication.
- Reporting & Presentations: Prepare reports, presentations, and other business correspondences to support management.
- Process Improvement: Suggest and help implement workflow improvements and ensure adherence to company protocols and policies.
- Office Operations: Manage office stationery and pantry items, and assist with the reconciliation of visitor logs and phone call records.
- Data Security: Work with IT to ensure the secure handling of hardware, software, and confidential information across workstations. Key Skills
- Organizational Skills: Ability to manage multiple tasks and prioritize effectively.
- Communication Skills: Strong verbal and written communication for engaging with internal departments and external vendors.
- Attention to Detail: Crucial for accuracy in record-keeping, data entry, and identifying potential issues.
- Problem-Solving: Ability to resolve unexpected challenges that arise in the office.
- Technical Proficiency: Knowledge of the Microsoft Office Suite and potentially digital document management tools.

Pay: ₹8,650.70 - ₹26,722.91 per month

**Benefits**:

- Food provided

**Language**:

- English (preferred)

Work Location: In person

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