Associate Accts Payable Administrator

3 days ago

Chennai Tamil Nadu, India Lutech Resources Full time

**JOB DESCRIPTION: Job Overview**:
Reports to Accounting Manager and Liaise with Engineers, Design Supervisor, and Designers of own discipline.

**RESPONSIBILITIES: Key Tasks and Responsibilities**:

- Assists with opening, date stamping, and distributing all incoming mail
- Complete all processed invoices
- Ensure all completed invoices are filed in the file room by the close of business each Friday
- Respond to queries from managers, auditors and vendors, for copies of invoices
- Box up A/P files and detail the contents to be transported to off-site storage
- Maintain off-site storage inventory record books
- Ensure compliance with policy and procedure, and adherence with internal controls
- Must be able to lift boxes up to 30 lbs; requires sitting for long periods of time, bending, stooping squatting, and repetitive data entry
- Excellent attendance required
- Prior experience with Accounts Payable and Accounting software system helpful, to allow career succession
- Willingness and ability to learn proprietary AP software system
- Demonstrated proficiency in Microsoft Office products including Word, Excel, and Outlook
- Proficient with rapid numeric data inputting - 10 key by touch
- Demonstrated attention to detail a must
- Strong interpersonal skills and ability to interact with other employees
- Communicates well (orally and written) with internal and external customers
- Maintains clear, concise, and professional language when speaking with individuals and groups.

**QUALIFICATIONS: Essential Qualifications and Education**:

- High school diploma or equivalent
- Minimum 3 years in accounts payable data entry with 1 year accounts payable processing experience
- Experience with large multi-national company
- Experience with SOX
- Quickly learns the required proficiency in new tasks or duties that require the use of multiple systems
- Must be a team player
- Possess excellent decision making/problem solving skills
- Timely follow-up including returning calls and responding to requests
- Excellent organizational and time management skills
- Processes paperwork quickly and effectively
- Action oriented to get the job done well and on time
- Produces high quality work that can be measured

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