Assistant Officer

**JOB PROFILE OF SITE COMMERCIAL MANAGER**
- **At the time of Starting up of the Project work**:

- Help PM in setting up of Office establishment and stores, arranging for communication facilities for the establishment.
- Coordinate for registration with various Government Authorities such as Labour Department, Sale tax Dept etc.
- Coordinate with HO and local branch for opening of company Current account in the bank nominated by HO.
- Assisting Project Manager in preparation of CPDC for sub contractor’s rates and finalizing the work orders for sub
- contractors.
- Assisting Project Manager in finalizing Annual Budget for the project
- **During the execution of the Project Work**:

- Follow up with HO for the requirement of Bank guarantees/Insurance policies required for the project.
- Ensure compliance to statutory obligations required under various prevailing Government laws.
- Obtaining offers from manufacturers for Cement etc and arrangement for procurement of Cement for the Project with the coordination of HQ.
- Coordinate with Stores officer for monitoring the receipt of materials and inventory and proper maintenance of store accounting /Reporting of shortages of material receipt and arranging for replenishment from the vendor.
- Coordinate with Insurance surveyor for processing of claims for theft of materials.
- Adopting strict cost control methods to ensure project margin.
- **BILLING**:

- Follow up with Billing engineer for Billing for the work carried out under Progress payment
- Follow up with Client for processing of bills and release of payment.
- **ACCOUNTING**:

- Verification of various bills including Sub contractors’ bills. Verification of suppliers bills for receipt of materials.
- Accounting of Sub contractor’s bills/Vendors bills etc and other expenses incurred for the project under ERP and forwarding the required accounting data to HO on daily basis.
- Manage and updation of cash balances and cash book on daily basis and updation of entries in the system.
- Compliance to Internal Audit department requirements

**(In case its not possible to provide ERP system at the site, the person shall check and verify the bill attach a verification sheet on it with relevant accounting entries and necessary comments, sign it and send to HO for entry in the system by HO team).**
- **Reports /Returns/Data**

Ensure preparation and forwarding the required monthly reports to HO:

- MIS and
- Stock statement (in coordination with Stores in-charge)
- Collection Target
- Fund requirement
- Statutory compliance report
- Man power report
- Monthly attendance report
- TDS statement
- Sales and Purchase Register for Sale tax returns
- PF deduction statement

Quarterly /Half yearly and Annual Returns as per the requirement of Accounts /Finance Department.

Apart from the above time related reports/data/returns, Management may require various other data related to the project time to time for MCM/Annual conference etc. and ensure for furnishing such data.

Close interaction with other departments at HQ:
Commercial Dept,

Account /Finance Department

HR department

Procurement

Taxation Dept.
- **During Closure of the project****:

- Ensuring the retrieving of all the Bank guarantees /refund of Security Deposit submitted/deposited for the project from the Client
- Followup with billing engineer and PM for Final billing for the Project work and release of payment
- Follow up and coordinate in Identification of surplus materials /un usable assets and proper planning of diversion/write off /disposal.
- Ensuring for refund all security deposit with various Government authority related to the project.
- Closure of Project office /Depot after completion of work.

**Qualifications and Experience Required**:

- For AM/ Mgr. level: Qualified CA/ICWA with 4-6 years or / Semi Qualified CA/ICWA/ M. Com with 8-12 years of experience.
- Experience in Site Accounting and Project Commercial. Able to interact with client and local authorities. Should be from EPC/ Construction industries and must have worked at Project Site. Good knowledge of Excel, Word, and working experience of ERP.