Procurement Contracts Administrator

**Company Overview**:
Milestone Technologies is a global IT managed services firm that partners with organizations to scale their technology, infrastructure and services to drive specific business outcomes such as digital transformation, innovation, and operational agility. Milestone is focused on building an employee-first, performance based culture and for over 25 years, we have a demonstrated history of supporting category-defining enterprise clients that are growing ahead of the market. The company specializes in providing solutions across Application Services and Consulting, Digital Product Engineering, Digital Workplace Services, Private Cloud Services, AI/Automation, and ServiceNow. Milestone culture is built to provide a collaborative, inclusive environment that supports employees and empowers them to reach their full potential.

**Job Overview**:
Role Summary

The Procurement Contracts Administrator is responsible for development and implementation of innovative and sustainable procurement guidelines, procedures, and policy. The Procurement Contracts Administrator reviews all aspects of the procurement process and provide on-going monitoring as required by the team. The specialist develops and maintains close working relationships and acts as the liaison between internal and external departments.

**Responsibilities**:

- Manage procurement contract intake; oversee the shared inbox for requests from business owners
- Create pending records in contract management system
- Coordinate, send and route for internal reviews and approvals as per company policies and guidelines
- Manage contract renewals; communicate with business owners for all expiring and renewing contracts
- Generate report from contract management system for 30-60-90 day expiring contracts and auto-renewing contracts
- Host meetings with specific internal groups to review the 30-60-90 report
- Send termination notices, as applicable
- Coordinate renewals process including kickoff and internal reviews and approvals
- Understand and adhere to company policies, in accordance with DOA
- Meet internal SLAs to ensure timely contract lifecycle management
- Act as liaison between various departments to ensure compliance to procurement strategies, processes, policies, and best practices
- Assist suppliers in proper invoicing procedures
- Manage a strict timeline for deliverables

**Skills**:

- A minimum of 5 years' experience in a procurement function
- Superior Microsoft Excel and PowerPoint skills
- Ability to work effectively within deadlines in a fast-paced, growing environment - Strong organizational skills with attention to detail and follow-up
- Excellent verbal, written, and interpersonal skills
- Ability to drive change and improve end-to-end processes
- Ability to interact with employees at all levels, develop cooperative working partnerships and contribute to teams
- Proven ability to handle highly visible, complex procurements and effectively communicate goals/objectives to peers or upper management
- Able to prioritize and use available tools to be highly productive and manage high volumes
- Proficiency with procurement tools preferred

**Compensation**:
Estimated Pay Range: Exact compensation and offers of employment are dependent on circumstances of each case and will be determined based on job-related knowledge, skills, experience, licenses or certifications, and location.

**Our Commitment to Diversity & Inclusion**:

- At Milestone we strive to create a workplace that reflects the communities we serve and work with, where we all feel empowered to bring our full, authentic selves to work. We know creating a diverse and inclusive culture that champions equity and belonging is not only the right thing to do for our employees but is also critical to our continued success._
- Milestone Technologies provides equal employment opportunity for all applicants and employees. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, gender, gender identity, marital status, age, disability, veteran status, sexual orientation, national origin, or any other category protected by applicable federal and state law, or local ordinance. Milestone also makes reasonable accommodations for disabled applicants and employees._
- We welcome the unique background, culture, experiences, knowledge, innovation, self-expression and perspectives you can bring to our global community. Our recruitment team is looking forward to meeting you._
- This position may be assigned to a client that requires all individuals on-site to have the COVID-19 vaccination. The individual must be fully vaccinated before starting work at such a client site._