Admin Executive

7 days ago

Bengaluru Karnataka, India RSR SILK SAREE PALACE Full time

**Job Summary**:
The Admin Executive supports the smooth functioning of showroom administrative tasks, including maintaining records, coordinating office operations, managing supplies, and assisting in day-to-day clerical duties. This role ensures the efficient running of office systems and provides support to management and staff.

**Key Responsibilities**:
**Office & Facility Management**:

- Oversee the maintenance and cleanliness of the showroom premises and office areas.
- Manage contracts and relationships with vendors for security, housekeeping, maintenance, and other services.
- Ensure all utilities (electricity, water, internet) are functioning without disruption.

**Administrative Operations**:

- Supervise front desk, reception, and clerical staff to ensure high standards of service.
- Coordinate official communications, internal memos, and documentation.
- Manage filing systems, records, and databases in an organized manner.

**Vendor & Inventory Management**:

- Maintain inventory of office supplies and ensure timely procurement.
- Negotiate with suppliers and vendors for best terms and service quality.
- Monitor office equipment and arrange repairs or replacements as needed.

**Compliance & Reporting**:

- Ensure adherence to statutory and company policies regarding workplace safety, cleanliness, and documentation.
- Prepare regular reports on administrative activities, expenses, and office needs.
- Assist in audits and inspections as required.

**Support to Management**:

- Assist the General Manager and other senior staff with scheduling, meetings, and correspondence.
- Support coordination of showroom events, meetings, and training sessions.
- Handle travel arrangements, reimbursements, and other administrative requests.

**Qualifications & Experience**:

- Graduate in Business Administration, Management, or related field.
- 3-5 years of experience in administrative management, preferably in retail or similar sectors.
- Knowledge of office management systems and procedures.

**Key Skills**:

- Good communication and multitasking abilities
- Excellent communication and interpersonal skills
- Vendor management and negotiation skills
- Attention to detail and accuracy
- Ability to multitask and prioritize work
- Professional and polite demeanor
- Team player and proactive attitude

**Preferred Traits**:

- Punctual and reliable
- Friendly and approachable
- Willingness to learn and adapt
- Ability to work flexible hours if needed

Pay: ₹25,000.00 - ₹30,000.00 per month

**Benefits**:

- Food provided
- Provident Fund

Work Location: In person

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