Event Coordinator

7 days ago

Mumbai Maharashtra, India HR POWER PAK Full time

**Job Title**: Event Coordinator

**Location**: Mumbai & Thane

**Job Summary**:
**Key Responsibilities**:

- **Event Planning & Execution**:

- Coordinate and manage all aspects of event planning and execution, including venue selection, scheduling, catering, decor, entertainment, and other event elements.
- Develop detailed event plans, timelines, and checklists to ensure all aspects of the event run smoothly.
- Collaborate with clients or internal teams to understand event objectives, themes, and requirements.
- **Vendor Coordination & Negotiation**:

- Research, negotiate, and manage contracts with vendors (e.g., catering, entertainment, AV equipment, etc.).
- Build and maintain strong relationships with suppliers, ensuring quality services and competitive pricing.
- Oversee vendor setup and breakdown, ensuring that all logistics are managed effectively on event day.
- **Budget Management**:

- Prepare and manage event budgets, ensuring that all expenditures are accounted for and aligned with client or company expectations.
- Track expenses and ensure that events stay within budget.
- Propose cost-saving strategies without compromising on event quality.
- **Event Marketing & Promotion**:

- Collaborate with the marketing team to promote events, create marketing materials, and generate buzz via digital and traditional marketing channels.
- Manage event registration, ticket sales, and guest lists.
- **On-site Event Management**:

- Serve as the primary point of contact during events, ensuring smooth execution and handling any issues that arise.
- Coordinate event staff and volunteers, assigning roles and responsibilities to ensure efficient event operations.
- Troubleshoot problems on the day of the event to ensure everything runs according to plan.
- **Client & Stakeholder Communication**:

- Maintain clear and consistent communication with clients, providing updates on event progress, logistics, and any changes.
- Ensure client satisfaction by addressing any concerns or special requests promptly.
- Provide post-event debriefs and reports, including feedback and performance metrics.
- **Logistics & Operational Support**:

- Handle all logístical aspects of the event, including transportation, permits, insurance, and equipment rentals.
- Ensure compliance with health and safety regulations, securing any necessary permits or licenses.
- Manage event setup and breakdown, ensuring the venue is restored to its original condition after the event.
- **Post-Event Evaluation**:

- Conduct post-event evaluations to assess event success and gather feedback from attendees and stakeholders.
- Compile reports summarizing event outcomes, including attendance, financial results, and overall performance.
- Provide recommendations for improving future events.

**Qualifications**:

- Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field.
- 2-3 years of experience in event planning, coordination, or project management.
- Proven experience managing various types of events (corporate, weddings, trade shows, etc.).
- Excellent organizational and multitasking skills.
- Strong verbal and written communication skills, with the ability to build relationships and negotiate effectively.
- Proficiency in Microsoft Office Suite and event management software (e.g., Eventbrite, Cvent).
- Ability to work under pressure and manage tight deadlines.

**Preferred Skills**:
Pay: ₹15,000.00 - ₹30,000.00 per month

Schedule:

- Day shift

**Experience**:

- Events management: 3 years (preferred)

Work Location: In person

  • Master Event Organizer

    2 weeks ago

    Mumbai, Maharashtra, India beBeeEvent Coordinator Full time ₹ 1,04,000 - ₹ 1,30,878

    Job Title: Master Event OrganizerWe are seeking a highly skilled professional to join our team as a Master Event Organizer. In this role, you will be responsible for designing, planning, and executing events that exceed client expectations.To succeed in this position, you should have excellent organizational skills, attention to detail, and the ability to...

  • Procurement Executive

    1 week ago

    Goregaon, Mumbai, Maharashtra, India EVENT SCULPTORS Full time

    We are looking for a smart and active Procurement Executive to manage all vendor bookings, purchases, and travel arrangements for our events. This person will handle vendor coordination, price negotiation, team travel, and make sure everything is ready and smooth for every event. **Responsibilities**: - Find and book vendors for event items (lights, sound,...

  • Client Servicing and Operations- Events

    2 weeks ago

    Mumbai, Maharashtra, India EVENT SCULPTORS Full time

    **Key Duties, Responsibilities and Accountabilities**: - Act as the primary liaison between clients and internal teams. - Understand client objectives, budgets, and timelines to deliver aligned solutions - Provide regular updates and feedback to clients throughout the planning and execution phases. - Coordinate end-to-end event logistics including vendor...

  • Client Servicing and Operations

    7 days ago

    Mumbai, Maharashtra, India EVENT SCULPTORS Full time

    **Job Profile**:Generating new business from existing clients, Meeting requirements, Making proposals & costing, responsible for converting the pitches, maintain long term cordial relation with all clients, Supervise and ensure smooth execution and client satisfaction **Remuneration**: As per company standards and Incentives **Key Duties, Responsibilities...

  • Client Servicing and Operations- Events

    2 weeks ago

    Mumbai, Maharashtra, India EVENT SCULPTORS Full time

    **Job Profile**:Generating new business from existing clients, Meeting requirements, Making proposals & costing, responsible for converting the pitches, maintain long term cordial relation with all clients, Supervise and ensure smooth execution and client satisfaction **Remuneration**: As per company standards and Incentives **Key Duties, Responsibilities...

  • Event Coordinator

    7 days ago

    Mumbai, Maharashtra, India BluHorse Fitventures Private Limited Full time

    **Job Title**: Event Coordinator **Company**: The Great Inflate Run (TGIR) **Location**: Mumbai, India **About Us**: The Great Inflate Run (TGIR) is a Mumbai-based company bringing a first-of-its-kind event to India - an exciting 5km obstacle race featuring inflatable challenges! As pioneers of this unique concept, we are committed to creating memorable...

  • Events Coordinator

    2 weeks ago

    Mumbai, Maharashtra, India Profimount Consultants Private Limited Full time

    **We are hiring a EVENTS COORDINATOR for Bandra Location** **Role Description** - Understand the members requirements and curate events accordingly - Plan event with attention to financial and time constraints - Research vendors (decor, musicians & other suitable talent etc.) and choose the best combination of quality and cost - Negotiate with vendors to...

  • Event Coordinator

    1 week ago

    Mumbai, Maharashtra, India Assignedge Network Pvt Ltd Full time

    **About the role** The Events Associate will be responsible for: - **Event Planning and Execution**: ○ Coordinate all operational aspects of event planning, including venue, scheduling, and logistics management. ○ Ensure the successful execution of events by overseeing setup and wrap-up coordination. ○ Ensure meticulous attention to detail in all...

  • Event Coordinator

    2 weeks ago

    Mumbai, Maharashtra, India Assignedge Network Pvt Ltd Full time

    The Events Associate will be responsible for: -Event Planning and Execution: ○ Coordinate all operational aspects of event planning, including venue, scheduling, and logistics management. ○ Ensure the successful execution of events by overseeing setup and wrap-up coordination. ○ Ensure meticulous attention to detail in all aspects of event planning and...

  • Event Coordinator

    2 weeks ago

    Mumbai, Maharashtra, India Assignedge Network Pvt Ltd Full time

    **About the role** The Events Associate will be responsible for: - **Event Planning and Execution**: ○ Coordinate all operational aspects of event planning, including venue, scheduling, and logistics management. ○ Ensure the successful execution of events by overseeing setup and wrap-up coordination. ○ Ensure meticulous attention to detail in all...