Associate-executive Assistant

2 weeks ago

Pune Maharashtra, India HTD Resources Full time

**Job title: Associate - Executive Assistant**

**Work Location: GTEC, PUNE**

**Essential Duties And Responsibilities**:

- With a primary responsibility of supporting the Senior Leadership, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently.
- Maintain and refine internal processes that support to the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow
- Manage the leadership cadence, agenda including planning, scheduling, Minutes, tracking of actions etc.
- Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks.
- Plan and orchestrate work to ensure the senior Leadership’ priorities are met, organizational goals are achieved, and best practices are upheld.

**Daily and Monthly Responsibilities**:

- Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives.
- Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking,transportation, and meal coordination.
- Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database.
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
- Organize team communications and plan events, both internally and offsite.
- Responsible for townhall end to end implementation, townhall presentations, facilitation on Rewards & Recognition.
- Maintaining organization charts upto date, helping for any presentations, etc.,
- 5+ years experience in Executive Assistant role reporting directly to upper management
- Good written and verbal communication skills
- Strong time-management skills and the ability to organize and coordinate multiple projects at once.
- Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
- Ability to keep company confidence.

**Job Types**: Full-time, Temporary

Pay: ₹500,000.00 - ₹1,000,000.00 per month

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

**Speak with the employer**

+91 6352976572

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